Administrative Coordinator

Amgen Inc. (IR); Thousand Oaks (CA); Hybrid; USD 70,000 - 94,000; Full time

Job summary

Amgen Inc. in Thousand Oaks seeks an Administrative Coordinator to provide high-level administrative support to the Executive Director, Patient Access and the Executive Director, Hub Services within Rare Disease.

You will coordinate calendars, travel, communications, and special projects while maintaining confidentiality and professionalism across time zones. The role requires strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment.

Qualifications

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands‑on experience OR High school diploma / GED and 4 years of administrative experience.
• Proficiency in MS Office programs.
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex calendars for multiple Executive Directors across multiple time zones.
• Coordinate business travel logistics, including flights, hotels, ground transportation, and expense reports.
• Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.
• Prepare and schedule programs and meetings owned by multiple executives, including recurring meetings and large forums.
• Coordinate logistics for large meetings (room setup, AV, catering, onsite/virtual).
• Prepare and coordinate team communications and new-hire announcements.
• Manage special projects, events, and team‑building activities in virtual and in-person settings.
• Maintain distribution lists and organizational charts.
• Order office supplies via MyBuy or approved systems.
• Schedule interviews and coordinate related logistics.
• Demonstrate proficiency in Outlook, Teams, Concur, MyBuy, and SharePoint; explore AI tools.
• Maintain confidentiality and discretion at all times.
• Serve as a member of the RDBU Patient Access administrative team.

Skills

Organizational skills

Attention to detail

Multi-tasking

Discretion/confidentiality

Education

Associate’s degree or equivalent

Tools

Outlook

Microsoft Teams

Concur

MyBuy

SharePoint

Job description

Administrative Coordinator

Let’s do this. Let’s change the world. In this vital role you will provide comprehensive and high-level administrative support to the Executive Director, Patient Access and Executive Director, Hub Services within the Rare Disease Business Unit Patient Access organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

Responsibilities

• Manage complex calendars for multiple Executive Directors, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.
• Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.
• Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.
• Support preparation and scheduling for programs and meetings owned by multiple executives, including recurring meetings, all-staff meetings, and other large forums.
• Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.
• Prepare and coordinate team communications, including new-hire announcements and other business updates.
• Manage and support special projects, event coordination, and team-building activities in both virtual and face-to-face settings.
• Maintain accurate and current distribution lists.
• Maintain accurate and current organizational charts.
• Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.
• Schedule interviews and coordinate related logistics, as needed.
• Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.
• Manage multiple priorities effectively in a fast-paced, dynamic environment.
• Maintain the highest standards of confidentiality, integrity, and discretion in handling sensitive information.
• Serve as a member of the RDBU Patient Access administrative team, working closely with the Senior Executive Assistant to manage administrative tasks and provide backup support as needed.

What we expect of you

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands‑on experience OR High school diploma / GED and 4 years of administrative experience.

Preferred Qualifications:

• Strong attention to detail
• Ability to multi‑task
• Proficiency in MS Office programs
• Excellent verbal and written communication skills.

What you can expect of us

From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan
• Stock‑based long‑term incentives
• Award‑winning time‑off plans
• Flexible work models where possible.

Refer to the Work Location Type in the job posting to see if this applies.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Equal Opportunity employer

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range

69,641.35USD -94,220.65 USD

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology. Amgen focuses on areas of high unmet medical need and leverages its biologics manufacturing expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential. For more information, visit www.amgen.com and follow us on www.twitter.com/amgen