Administrative Coordinator

AECOM; Thousand Oaks (CA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Join a leading biotechnology company as an Administrative Coordinator, where you will provide essential support to executives and manage various administrative functions. This role involves coordination of travel logistics, scheduling, and maintaining critical operational confidentiality. If you have a proactive approach and a passion for serving patients, this opportunity offers a collaborative environment that fosters professional growth and a commitment to healthcare transformation.

Benefits

Comprehensive employee benefits package

Flexible work models

Stock-based long-term incentives

Discretionary annual bonus program

Qualifications

• Manage multiple executives' calendars and logistics for business travel.
• Prepare meeting agendas and materials; maintain confidentiality.
• Coordinate department support needs and manage priorities.

Responsibilities

• Provide comprehensive administrative support to executives.
• Handle logistics for business travel and expense reports.
• Prepare PowerPoint presentations and distribute meeting agendas.

Skills

Time management

Confidentiality

Logistics coordination

Communication

Proficiency in technologies

Education

Associate's degree

High school diploma / GED

Job description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

**Administrative Coordinator**

**What you will do**

Let’s do this! Let’s change the world! The Administrative Coordinator at Amgen provides comprehensive support to the administrative functions of the organization. Support includes

+ Manage multiple Executives’ calendars with focus on efficient time utilization, conflict management, ensuring Executives are appropriately represented at all required forums.

+ Manage & coordinate multiple Executives’ logistics for business travels [flights, hotels, transportation etc.] including timely processing of expense reports.

+ Handle prep work for program/meetings owned by multiple executives.

+ Prepare PowerPoint framework, gather agenda, issue agenda for Executives’ SLT and all staff meetings.

+ Maintain up to date distribution lists.

+ Setting up interviews as needed.

+ Proficient in all current Amgen technologies and platforms as needed [SharePoint site, OTRT, Concur etc.]

+ Support additional department needs [catering, etc]

+ Manage multiple priorities in a dynamic environment.

+ Maintain unyielding level of confidentiality & integrity with all information that flows through the role.

+ This candidate will be part of the Drug Product Technologies (DPT) admin team and will work closely with DPT Executive Assistant to manage admin related tasks.

**What we expect of you**

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is an individual with these qualifications.

**Basic Qualifications:**

+ Associate’s degree and 2 years of administrative experience OR

+ 2 years in a technical school setting with hands-on experience OR

+ High school diploma / GED and 4 years of administrative experience

**What you can expect of us**

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

+ A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

+ A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

+ Stock-based long-term incentives

+ Award-winning time-off plans

+ Flexible work models, including remote and hybrid work arrangements, where possible

Apply now and make a lasting impact with the Amgen team.

**careers.amgen.com**

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen anticipates accepting applications until June 13, 2025; however, we may continue accepting applications beyond this date if we do not receive a sufficient number of candidates.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.