Administrative Coordinator

Allwire Technologies; Seattle (WA); Remote; USD 45,000 - 55,000; Full time

Job summary

Allwire Technologies is seeking an IT Operations Coordinator to help manage operational tasks for their IT services company. This full-time remote role requires strong organizational skills, attention to detail, and the ability to work independently. The successful candidate will handle responsibilities from client invoicing to team coordination, significantly impacting the company's success.

Qualifications

• 2+ years of administrative support experience required.
• Comfortable working independently with minimal supervision.
• Experience in small, collaborative teams is essential.

Responsibilities

• Create daily team prep documents by 8am.
• Manage client invoicing and team coordination.
• Track executive email communications and deadlines.

Skills

Organizational skills

Time management

Independence

Education

High school diploma or equivalent

Associates degree

Tools

Microsoft Office

Google Workspace

Slack

Spiceworks

Trello

Job description

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Pay found in job post

Retrieved from the description.

Base pay range

$45,000.00/yr - $55,000.00/yr

IT Operations Coordinator

Allwire Technologies - Redmond, WA

Full time

Salary: $45,000 - $55,000 annually

About the Role

We need an organized self-starter to handle the operational tasks that keep our IT services company running smoothly. You'll work primarily remotely, with our Operations Director, managing everything from client invoicing to team coordination.

This isn't a "wait for instructions" role. We're a 5-person IT services company where your daily decisions directly impact our success. If you need constant guidance, this isn't for you. If you see inefficiencies and possess the follow-through to fix them, we want to talk to you.

Location

King County, WA residents only. Remote work with 5-10 office days per month.

Critical: This role requires consistent reliability.

The 8am daily deadline is non-negotiable. If you have variable morning commitments or struggle with routine tasks while juggling multiple conversations, emails, and planning threads, this isn't the right fit.

What You'll Do Daily,

• Create daily team prep documents by 8am each day
• Track executive email communications and upcoming deadlines
• Update client contact information as needed
• Assist with drafting emails and proofing SOP documents for organization and completeness with team members
• Schedule meetings and track team availability
• Generate quotes and invoices for clients
• Track payments and follow up on overdue accounts
• Process vendor payments and organize receipts
• System Organization
• Monitor project progress in Trello, identify stalled work
• Maintain organized client files and documentation
• Update vendor contacts and communication templates
• Keep SOP library current
• Track office and technician supply inventory
• Maintain ordering documentation and vendor relationships

Requirements

Must Have

2+ years administrative support experience

Strong organizational and time management skills

Experience working in small, collaborative teams

Proficiency: Microsoft Office (especially Excel), Google Workspace, Slack

Ability to work independently with minimal supervision

Reliable home internet for remote work

High school diploma, Associates degree or equivalent

Preferred

Experience with Spiceworks, Trello, Google Drive, and project management

IT services industry background or familiarity

Collaborative team environment

Primarily remote work flexibility

What We're Looking For

Someone who thrives in a fast-paced environment, can juggle multiple priorities, and wants to be an integral part of supporting a growing tech team. You should be comfortable taking initiative and working independently while staying connected with the team.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Computer Networking

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