Administrative Coordinator

Verdantas LLC; San Diego (CA); On-site; USD 54,000 - 62,000; Full time

Benefits offered by this job

Flexible Work Environment

Paid Parental Leave

Medical Dental Vision Life and AD&D

Short-Term and Long-Term Disability

401(k) with Company Match

Paid Time Off + Holidays

Job summary

Verdantas LLC is seeking a Full-time Administrative Coordinator for the San Diego Office(s). The role focuses on supporting teams, coordinating activities, and creating a positive experience for internal and external stakeholders. The candidate helps ensure efficient operations across growing San Diego offices.

You will work as a trusted partner to staff, managing daily tasks, onboarding support, and event coordination while delivering excellent customer service to clients and vendors.

Qualifications

• High school diploma or equivalent; business/administrative training is a plus.
• 1+ year of administrative, office support, customer service, project coordination, or data-management experience.
• Strong proficiency with Microsoft Office and ability to learn internal systems.

Responsibilities

• Oversee daily office operations, including supplies, correspondence, and workspace.
• Serve as primary contact for internal/external communications (phone, email, visitors).
• Maintain a well-organized, fully supplied office environment and manage fleet/logistics.
• Coordinate resources (team, equipment, materials) and format deliverables for projects.
• Organize documents, contracts, and project files.

Skills

Attention to detail

Communication

Organizational skills

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Vision/Vantagepoint

Job description

Welcome to Verdantas, where innovation meets sustainability, and your career finds purpose! At Verdantas, we're redefining environmental consulting and sustainable engineering through our use of cutting-edge modeling and digital technology and our genuine commitment to people. Our work spans high-growth sectors like water resources, resilient land use, energy transformation, and civil infrastructure. Our commitment to excellence, across more than 90 offices, is championed by a team of over 2,000 experts, scientists, engineers, geologists, and technical specialists, embedded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve. We partner with clients to deliver smart, data-driven solutions to complex environmental and infrastructure challenges. We don't just solve problems; we help shape a more sustainable future. Join a people-first culture that values your well-being, empowers your growth, and amplifies your impact. At Verdantas, your career goes beyond the expected, and your work helps build a better world. Ready to shape the future of resilient communities? Verdantas is seeking a Full-time Administrative Coordinator for the San Diego Office(s). This is an excellent opportunity for an organized, customer-focused professional who enjoys supporting teams, coordinating activities, and creating a positive experience for both internal and external stakeholders.

The successful candidate will be a trusted partner to our staff and help ensure the efficient operation of our growing San Diego offices.

What You'll Do:

• Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions
• Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment
• Manage fleet maintenance and logistics effectively
• Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects
• Organize important documents, contracts, and project files
• Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement
• Manage the process of sending and receiving certified mail for important project-related documents.
• Track and document certified mail receipts for record-keeping purposes
• Prepare and edit documents, reports, and presentations
• Maintain accurate records and filing systems
• Assist with planning and execution of company events, meetings, and projects
• Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly

What You'll Bring:

• High school diploma or equivalent required; additional business, administrative, or project coordination training is a plus
• One or more years of relevant administrative, office support, customer service, project coordination, or data-management experience
• Strong proficiency with Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint; ability to quickly learn tools such as Vision/Vantagepoint and other internal systems
• Excellent attention to detail, with the ability to maintain accurate records, track follow-ups, and ensure data quality
• Strong written and verbal communication skills with the ability to interact professionally with colleagues, leaders, clients, vendors, and external partners
• Strong organizational and time-management skills, including the ability to manage multiple priorities, meet deadlines, and maintain a high level of follow-through
• A collaborative, proactive, and customer-service-focused approach with a commitment to supporting team success
• Ability to handle sensitive information with discretion and maintain confidentiality at all times

Salary Range: $26.00 - $30.00

Benefits:

• Flexible Work Environment
• Paid Parental Leave
• Medical Dental Vision Life and AD&D Insurance
• Short-Term and Long-Term Disability
• 401(k) with Company Match
• Paid Time Off + Holidays

Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance - regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce. Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet

Ready for what's next? Your future starts here. Explore our open opportunities and find a role that not only matches your skills-but fuels your ambition. From innovative projects to collaborative teams, we offer careers where you can grow, make an impact, and do your best work. Take the next step, discover where you belong, and build something meaningful with us. Your next opportunity is waiting-go find it and come grow with us!