Administrative Coordinator

BHMG Lifespan Physician Group, Inc., d/b/a Brown Health Medical Group; Rhode Island; On-site; USD 50,000 - 83,000; Full time

Job summary

Brown University Health in Providence, RI, seeks an Administrative Support Specialist for the Department of Surgery and its quality initiatives. You will coordinate meetings, data collection, quality reporting, and M&M conferences, while maintaining accurate records and assisting physicians, staff, and leadership.

The role requires an associates degree or equivalent experience, 3+ years in medical/administrative settings, and proficiency with Microsoft Office.

Qualifications

• Associates degree or equivalent work experience required.
• Healthcare-related degree preferred.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate quality improvement activities, data collection, databases, and reports.
• Coordinate departmental quality meetings, including agendas and minutes.
• Coordinate M&M Conferences and other departmental programs.
• Serve as liaison with hospital quality and external program contacts.
• Support research-related activities and training for residents and medical students.
• Provide general administrative support, including scheduling, document preparation, and meeting coordination.
• Cover other administrative staff as needed.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Multitasking

Attention to detail

Confidentiality

Education

Associates degree

Healthcare-related degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

SUMMARY

Provides administrative support to the Department of Surgery and departmental quality program initiatives. Coordinates meetings, schedules, data collection, quality reporting, M&M Conferences, and departmental activities. Maintains accurate records and databases, supports quality improvement initiatives, and assists physicians, staff, and leadership as needed.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these guide our everyday actions with patients, customers and one another.

• Coordinate quality improvement activities, data collection, databases, and reports.
• Coordinate departmental quality meetings, including agendas and minutes.
• Coordinate M&M Conferences and other departmental programs.
• Serve as a liaison with hospital quality and external program contacts.
• Support research-related activities and training for residents and medical students.
• Provide general administrative support, including scheduling, document preparation, and meeting coordination.
• Responsible for any other duties including covering other administrative staff, as may be assigned.

EDUCATION

Associates degree or equivalent work experience required; healthcare-related degree preferred.

EXPERIENCE & SKILLS

Minimum of 3 years of medical and/or administrative office experience.

• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Ability to manage multiple priorities, meet deadlines and maintain confidentiality.
• Strong attention to detail and accuracy.

SUPERVISORY RESPONSIBILITY

None

PAY RANGE

$24.29-$40.07

EEO STATEMENT

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

LOCATION

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

WORK TYPE

7:00 am - 3:30 pm

WORK SHIFT

Day

DAILY HOURS

8 hours

DRIVING REQUIRED

No

ABOUT COMPANY

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day.

Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island.

Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself.