Administrative Coordinator

ACMS Northwest; Portland (OR); Hybrid; USD 55,000 - 80,000; Full time

Job summary

Join a leading construction management and civil engineering firm as an Administrative Coordinator. In this vital role, you will support various teams, handle office tasks, and ensure smooth operations. This position offers competitive compensation, career growth opportunities, and a hybrid work schedule.

Benefits

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Hybrid Schedule

Qualifications

• Previous experience as a Project Coordinator, Administrative Coordinator, Executive Assistant, or similar position.
• Familiarity with AEC industry a plus.

Responsibilities

• Serve as the point of contact for the office, directing phone calls, company inquiries, and guests.
• Maintain a well-organized office space.
• Provide administrative support to executives, operations, HR, marketing, and business development.

Skills

Detail-oriented

Highly collaborative

Skilled in Microsoft Office

Job description

Join to apply for the Administrative Coordinator role at ACMS Northwest

Join to apply for the Administrative Coordinator role at ACMS Northwest

We have a terrific opportunity for an Administrative Coordinator to join our team. In this role, you will be an integral part of our team, providing support to various areas of the business by supporting our project and administrative team. The ideal candidate is detail-oriented, highly collaborative, and has a drive for providing support to the organization.

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities
• Hybrid Schedule, must be able to work from our office 3 days per week
  
  

Responsibilities

• Serve as the point of contact for the office, directing phone calls, company inquiries, and guests.
• Maintain a wellorganized office space.
• Maintain PPE, electronics, and general office supply inventories.
• Coordinate with and support HR and IT for employee on and offboarding.
• Assist marketing with the coordination of events, swag, and apparel orders.
• Represent the company as a point of contact for industry and professional associations.
• Provide administrative support to executives, operations, HR, marketing, business development, and field teams.
• Assist office manager with invoicing.
• Coordinate safety training registration and professional certification events, maintaining training logs for each employee.
• Maintain training schedule, ensuring employees are prepared for training days.
• Attend and take minutes for weekly safety and staff meetings.
• Serve as primary point of contact for site personnel, coordinating site visits and distributing equipment.
• Prepare, format and edit a range of documents.
• General office duties as required.
  
  

Qualifications

• Previous experience as a Project Coordinator, Administrative Coordinator, Executive Assistant, or similar position
• Skilled in Microsoft Office
• Familiarity with AEC industry a plus
  
  

ACMS Northwest is an Oregon-based, women-owned construction management and civil engineering firm that provides professional services to public agencies and private-sector clients. ACMS’ project focus includes all aspects of public and private construction including underground utility installations, green streets, bioswales, industrial projects, wastewater treatment plants and pump stations, roadways/highways, high and low-rise structures, property condition assessments, floodplain restorations, pavement and drainage improvements, and re-developments of parks and public spaces. We offer a competitive salary, full company benefits.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering

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