Proposal Specialist

Georgetown University; Washington, Northern (District of Columbia, KY); Hybrid; USD 48,000 - 88,000; Full time

Job summary

Georgetown University seeks a Proposal Specialist to provide pre-award support for faculty and postdoctoral fellows, focusing on budget development, form completion, and submission for federal and non-federal funding.

You will collaborate with researchers across clusters, ensure compliance with sponsor and institutional policies, and manage electronic submissions through Grants.gov and related portals in a fast-paced, research-driven environment.

Qualifications

• Bachelor’s degree required.
• 3–5 years of progressively responsible experience in a university or other non-profit grants management role.
• Knowledge of a variety of sponsored research funding mechanisms (federal and non-federal).
• Expertise with federal funding guidelines (2 CFR 200, FAR).
• Proficiency with financial systems, accounting, and cost accounting standards for grants/contracts.
• Budgeting experience in Excel.
• Experience with electronic grant submissions through Grants.gov and other portals.
• Proficiency with Excel, Adobe Acrobat Pro and DocuSign.
• Strong verbal and written communication, organizational skills, and ability to multi-task in a fast-paced academic setting.

Responsibilities

• Provide pre-award support to faculty and postdoctoral fellows for proposal development, including budget development and form completion.
• Prepare and submit proposals for federal and non-federal funding mechanisms.
• Identify, organize, and facilitate submission of new, resubmission, and renewal proposals across clusters.
• Ensure compliance with sponsor and institutional regulations, policies, and guidelines.
• Collaborate with researchers and offices to ensure complete and accurate proposals; manage electronic submissions via Grants.gov and other portals.

Skills

Budgeting

Grants knowledge

Financial systems

Communication

Organizational

Pressure handling

Education

Bachelor’s degree

Tools

Grants.gov

Excel

Adobe Acrobat Pro

DocuSign

Job description

## Proposal SpecialistApply: Remote: Medical Center: Full time: Posted Today: End Date: October 19, 2026 (30+ days left to apply): JR27480Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.**Requirements****Job Overview**The Proposal Specialist provides pre-award support to faculty and postdoctoral fellows in all aspects of proposal development, including budget development, form completion and submission. A major focus of the position is the preparation of proposal submissions for federal and non-federal funding mechanisms.This position supports the researchers of Cluster #x, each of which includes several departments within Main campus and the Medical Center. The Proposal Specialist is responsible for pre-award activities, such as identifying, organizing, facilitating, and submitting the development of new, resubmission and competitive renewal research proposals for all grants and collaborative opportunities with other institutions.**Work Interactions**The Proposal Specialist reports directly to the Associate Director or Manager of Research Administration. The Proposal Specialist works closely with other staff members in their cluster, across the Proposal Specialist roles within JORA, and other collaborating offices to ensure that proposals are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines.**Requirements and Qualifications*** Bachelor’s degree* 3-5 years of progressively responsible experience in a university or other non-profit grants management role.* Knowledge of a variety of sponsored research funding mechanisms, including federal agencies (NIH, NSF, DOD, etc.), non-federal government agencies (state, county, municipality, etc.), international entities, industry, and foundations, private and non-profit organizations.* Expertise with federal funding guidelines (2 CFR 200, FAR, etc).* Proficiency with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management* Budgeting experience in Excel.* Expertise in electronic grants submissions through Grants.gov and other electronic portals.* Proficient with software products including Excel, Adobe Professional and Docusign.* Flexible and adaptable to accommodate ongoing changes to internal and external policies.* Capacity to establish clear priorities and multi-task in a high-volume setting.* Ability to work quickly and effectively under pressure.* Excellent verbal and written communication skills, organizational skills, and ability to function in a fast-paced academic setting.* Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities**Preferred Qualifications*** Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)* Familiarity with Workday**Work Mode Designation**This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.**Pay Range:**The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:$47,586.00 - $87,558.13Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.**Current Georgetown Employees:**If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.**Submission Guidelines:**Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.**Need Assistance:**If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at [phone] or [e-mail] some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.EEO Statement:GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law*.*