Administrative Coordinator

Paycom - ATS; Newtown Township (Delaware County); On-site; USD 42,000 - 54,000; Full time

Job summary

Centennial is seeking an Administrative Leasing Assistant to support the leasing team with deal analyses, LOIs, and committee materials. The role involves preparing reports, updating site plans, and coordinating across leasing, marketing, and property management to keep all documents current.

The ideal candidate has 1–2 years of admin experience, strong MS Office skills, and excellent organizational and communication abilities, with attention to deadlines in a fast-paced environment.

Qualifications

• B.S. degree preferred.
• Minimum of 1 to 2 years of experience in administrative support, preferably in an executive capacity.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Detail oriented with strong organizational and time management skills.
• Strong interpersonal, oral, and written communication skills are essential.
• Confident and proactive self-starter.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Prepare, format, and distribute leasing documents such as LOIs and deal summaries.
• Prepare property reports and correspondence for asset reviews bi-monthly.
• Prepare Leasing Committee Packages for weekly review.
• Track lease execution and coordinate between legal, asset, and property management.
• Update site plans and marketing collateral using Photoshop for asset presentations.
• Utilize CRM and project management tools (Yardi, VTS, SmartSheet, Creatio).
• Maintain critical dates: lease expirations, renewals, option deadlines.
• Coordinate meetings, onboarding logistics, and office operations.

Skills

MS Word

MS Excel

Outlook

PowerPoint

Attention to detail

Time management

Communication skills

Education

B.S. degree preferred

Tools

Yardi

VTS

SmartSheet

Creatio

Job description

POSITION/PURPOSE:Position supports the leasing team by developing deal negotiation analyses and preparing property, market, and tenant presentations for internal strategy discussions and external meetings with owners, tenants, and prospective retailers. The role also coordinates leasing, marketing, development, and property management to ensure lease committee packages, leasing collateral, and site/lease plans stay accurate and current. Success in this role requires strong analytical and presentation skills, attention to detail, and the ability to manage multiple deal timelines and priorities at once.PRINCIPAL JOB ACTIVITIES:Prepare, format, and distribute leasing documents such as LOI’s, REC documents, deal summaries documents, internal and external reports, commission calculation and tracking of documents pertaining to same.Preparation and updating of property reports and related correspondence for asset reviews on a bi-monthly basis.Preparation of Leasing Committee Packages on a daily basis for weekly committee review, utilizing several management systems.Track lease execution and ensure timely completion of documents between legal, asset management and property management.Utilizing photo-shop software, updating of site plans, vision plans and marketing collateral for each asset, for prospective tenants and brokers.Project management tools such as CRM systems Yardi, VTS, Smart Sheet, Internal Tracking Systems Creatio as well as property trackers…etc.Maintaining critical dates, such as lease expirations, renewals and option deadlines.Schedule and coordinate meeting for ICSC meeting primarily between retailer and Centennial associates.Process expense reports, purchase orders for each associated within the Mid-Atlantic team with accounting/finance teams.Office supply inventory maintenance, manage vendor relationship for office services.Coordinate office maintenance request and liaise with building mgmt. or service provider.Support onboarding logistics for new team members, including workspace set up and equipment requirements.Maintain organized common areas and ensure overall office functionality and efficiency.Assist in planning and coordinating internal meetings, team events and client visitsThe above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.REQUIREMENTS:B.S. degree preferred.Minimum of 1 to 2 years of experience in administrative support, preferably in an executive capacity.Proficient in Microsoft Word, Excel, Outlook, and Powerpoint.Detail oriented with strong organizational and time management skills.Strong interpersonal, oral, and written communication skills are essential.Confident and proactive self-starter.Strong service orientation – ability to interface with all business groups.Ability to multi-task in a fast-paced environment.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee must occasionally lift and /or move up to 20 pounds.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive readingEQUAL OPPORTUNITY EMPLOYER:Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability..