Administrative Coordinator

Clarity Recruiting; New York (NY); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Meaningful work

Collaborative environment

Global community

Job summary

Clarity Recruiting is assisting an internationally focused nonprofit organization in New York, NY, seeking an Administrative Coordinator to support daily operations. The role emphasizes a warm front-of-house presence, tech-savvy administration, and coordination of calendars and events.

The ideal candidate will be organized, personable, and proficient with Microsoft Office and Google Workspace. Experience in nonprofit or event coordination is highly valued; Canva familiarity is a plus.

Qualifications

• Experience in administration, reception, nonprofit, or event coordination.
• Strong written and verbal communication skills.
• Highly computer literate and quick to learn new systems.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, website updates, and email platforms.

Responsibilities

• Serve as the welcoming first point of contact for members, delegates, guests, and partners.
• Manage incoming emails, phone calls, scheduling, and daily correspondence.
• Coordinate calendars, meetings, registrations, and event logistics.
• Maintain accurate digital records, databases, and spreadsheets.
• Assist with newsletters, member communications, and website updates.
• Support leadership with administrative and operational tasks.
• Liaise professionally with external partners, volunteers, vendors, and members.
• Maintain an organized, professional, and welcoming office and reception environment.

Skills

Communication skills

Multitasking

Interpersonal skills

Highly organized

Professional front-of-house

Tech-savvy

Tools

Microsoft Office

Google Workspace

Canva

Job description

Our client, an internationally focused nonprofit organization, is seeking an organized, personable, and tech-savvy Administrative Coordinator to support daily operations.

This role is ideal for someone who enjoys working with people from diverse international backgrounds, is comfortable with technology and office systems, and can create a warm, polished, and professional front-of-house experience.

Location: New York, NY

Compensation: $28-30/hour, based on experience and skills

Key Responsibilities

• Serve as the welcoming first point of contact for members, delegates, guests, and partners
• Manage incoming emails, phone calls, scheduling, and daily correspondence
• Coordinate calendars, meetings, registrations, and event logistics
• Maintain accurate digital records, databases, and spreadsheets
• Assist with newsletters, member communications, and website updates
• Support leadership with administrative and operational tasks
• Liaise professionally with external partners, volunteers, vendors, and members
• Maintain an organized, professional, and welcoming office and reception environment

Ideal Background

• Previous experience in administration, reception, hospitality, nonprofit, or event coordination
• Strong written and verbal communication skills
• Highly computer literate and comfortable learning new systems quickly
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, website updates, and email platforms
• Highly organized, proactive, and detail-oriented
• Friendly, polished, and confident interacting with people in person and over the phone
• Ability to multitask, prioritize, and work independently
• Reliable, discreet, and professional in both presentation and communication

Preferred Experience

• Experience within an international, diplomatic, cultural, or member-based organization
• Familiarity with social media, Canva, or basic communications

What We Offer

• Meaningful work within a respected international nonprofit organization
• Collaborative and welcoming work environment
• Opportunity to engage with a diverse global community