Administrative Coordinator

The City University of New York; New York (NY); On-site; USD 44,562 - 60,290; Full time

Benefits offered by this job

Tuition waivers for CUNY graduate stud

Health plans

Paid time off

Job summary

Lehman College, of The City University of New York, seeks an Administrative Coordinator to provide high-level administrative and organizational support to the Director and institute leadership. The role includes managing day-to-day operations, scheduling, procurement, communications, and recordkeeping for the CUNY Mexican Studies Institute.

Qualifications include a Bachelor’s degree and at least 2 years of administrative experience, with preference for higher education or nonprofit

Qualifications

• Bachelor's Degree required. (Business Administration, Public Administration, Liberal Studies, or related field preferred).
• At least 2 years of progressively responsible administrative experience preferred.
• Experience in higher education or nonprofit administration.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database/financial systems.
• Knowledge of CUNY systems and procedures (CUNYfirst, Research Foundation, eProcurement) a plus.
• Experience coordinating events, logistics, or community-facing programs.

Responsibilities

• Manage the Director’s calendar, communications, and correspondence.
• Coordinate purchasing, procurement, and reimbursements in compliance with CUNY and Research Foundation guidelines.
• Oversee general office operations, including records management, filing systems, and supplies.
• Serve as liaison with internal and external stakeholders, including faculty, staff, students, and community partners.
• Support planning and logistics for Institute events, programs, and meetings.
• Prepare and edit correspondence, reports, and other documents.
• Assist with grant and budget monitoring, as directed.
• Provide general administrative support to ensure the efficient daily operations of the institute.

Skills

Microsoft Office Suite

Bilingual Spanish/English

Administrative coordination

Education

Bachelor's Degree

Tools

CUNY systems (CUNYfirst, RF, eProcurement)

Job description

POSITION DETAILS

Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.

POSITION DETAILS

Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.

The CUNY Mexican Studies Institute (MSI) based at Lehman College is dedicated to empowering Mexican and broader Latinx communities in New York City through research, education, and community engagement.

The CUNY Mexican Studies Institute seeks an Administrative Coordinator (aHEO) to provide high-level administrative and organizational support to the Director and institute leadership. The Administrative Coordinator will serve as a central point of contact, managing day-today office operations, scheduling, procurement, communications, and recordkeeping to ensure the smooth functioning of the Institute.

The role required professionalism, discretion, organizational ability, and bilingual communication skills (Spanish/English). The Administrative Coordinator will be responsible for maintaining efficient administrative systems and supporting Institute program, events, and initiatives. Please be advised that this position is contingent upon continued funding.

Key Responsibilities Include

• Manage the Director’s calendar, communications, and correspondence.
• Coordinate purchasing, procurement, and reimbursements in compliance with CUNY and Research Foundation guidelines.
• Oversee general office operations, including records management, filing systems, and supplies.
• Serve as liaison with internal and external stakeholders, including faculty, staff, students, and community partners.
• Support planning and logistics for Institute events, programs, and meetings.
• Prepare and edit correspondence, reports, and other documents.
• Assist with grant and budget monitoring, as directed.
• Provide general administrative support to ensure the efficient daily operations of the institute.

Qualifications

• Bachelor's Degree required. (Business Administration, Public Administration, Liberal Studies, or related field preferred).
• At least 2 years of progressively responsible administrative experience preferred.
• Experience in higher education or nonprofit administration.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database/financial systems.
• Knowledge of CUNY systems and procedures (CUNYfirst, Research Foundation, eProcurement) a plus.
• Experience coordinating events, logistics, or community-facing programs.

Cuny Title Overview

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

Compensation And Benefits

Salary commensurate with education and experience. $52,426

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

Submission of resumes to close on August 15th, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID:

32503

Location:

Lehman College

Job Type:

Full-Time