Administrative Coordinator

CU*Answers; Nevada; Vor Ort; USD 32.000 - 52.000; Vollzeit

Zusammenfassung

CU*Answers in Las Vegas is seeking an administrative support professional to handle front desk duties, welcome visitors, manage name badge systems, answer phones, and assist with general office operations at our Las Vegas Innovation Center.

You will also support security procedures, coordinate meetings and events, manage supplies, and assist with CSR-related ticketing. This role requires teamwork, attention to detail, and strong communication skills to ensure smooth daily operations.

Qualifikationen

• High School graduation or GED required; equivalent work experience in administration or customer service (1–2 years preferred).
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and ability to manage multi-line phone system.
• Strong organizational skills with attention to detail and accuracy.
• Ability to handle multiple priorities and work independently while maintaining a positive attitude.

Aufgaben

• Perform front desk duties: greet visitors, field calls, direct to appropriate staff, and maintain sign-in procedures.
• Ensure security procedures: badge issuance, guest sign-in/out, and escort coordination for the Las Vegas location.
• Provide general office support: data entry, copying, filing, mail distribution.
• Coordinate hosted events: hospitality supply inventory, catering coordination, setup, and post-event cleanup.
• Assist with travel arrangements for visitors and coordination with local hotels and airport.
• Support supply management: inventory analysis, ordering, and delivery maintenance.
• Assist Client Services & Education with client requests and ticketing inputs.
• Perform additional duties to support organizational goals.

Kenntnisse

Front desk

Reception

Organizational skills

Phone handling

Communication

Data entry

Ausbildung

High School Diploma or GED

Tools

Microsoft Office

Phone system

Jobbeschreibung

Description

This position will provide a wide variety of support for our Las Vegas Innovation Center including but not limited to front desk administrative duties (greeting clients, name badge management, and answering phones); security duties; general office administrative support (copying, data entry, filing); hospitality (meeting coordination and setup); supply management; and CSR Support team.

ESSENTIAL JOB FUNCTIONS

• 1. Perform all front desk administrative duties including but not limited to field incoming calls and direct them appropriately, greet all incoming visitors at our Las Vegas location, and ensure proper procedures for front reception area are documented and followed.
• 2. Perform security duties including but not limited to ensure proper sign in procedures are followed including physical guest book sign in and out procedures are completed, and appropriate badge and escorts are provided for Las Vegas location.
• 3. Provide general office administrative support for management and team members in the Las Vegas location including but not limited to data entry, copying, filing, faxing, and mail distribution.
• 4. Work with management to ensure all hosted events are successful including: providing hospitality support by ensuring proper inventory of snacks and beverages, coordinating catering efforts with administration team, working with catering vendor on event days to ensure they are setup and ready, assist with cleaning up facility following events, coordination of appropriate attire with Las Vegas teammates and proper building setup for guests, help provide and coordinate travel for visitors to and from the office, local hotels, and the airport.
• 5. Work with the Las Vegas Management team and facilities team to provide backup for general office maintenance and supply management including inventory analysis, supply ordering, and supply/delivery maintenance.
• 6. Work with the Client Services & Education management team to assist with incoming client requests as it relates to our software and product offerings including but not limited to loading client interactions in ticketing system.
• 7. Perform additional duties as assigned to support organizational goals and evolving business needs.

JOB QUALIFICATIONS

• 1. High School graduate, GED, or equivalent work experience is required. Equivalent work experience equal to 1-2 years of prior office experience with a focus in administration or customer service.
• 2. One to three years administrative experience is preferred.
• 3. Proficient in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint).
• 4. Prior experience answering a multi-line phone system.
• 5. Excellent organizational skills
• 6. Ability to effectively handle multiple priorities and meet deadlines.
• 7. Ability to take initiative and work independently.
• 8. Ability to maintain and present a positive and happy attitude.
• 9. Excellent verbal and written communication skills.
• 10. Ability to deal with external clients as well as internal staff.
• 11. Excellent attention to detail and accuracy.
• 12. Ability to use discretion when dealing with sensitive or confidential data.
• 13. Ability to work effectively with other CU*Answers teams.
• 14. Ability to operate telephone, photocopier, fax machines and PC workstation.
• 15. Regular and predictable attendance.
• 16. Embrace and adhere to the company mission and the seven cooperative principles of a cooperative.

CU*Answers is an Equal Employment Opportunity employer that supports the unique perspectives and experiences from all employees and supports a collaborative community spirit. All qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any status or condition protected by applicable federal, state or local laws.