Administrative Coordinator

Meharry Medical College; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Meharry Medical College in Nashville, TN seeks an Administrative Coordinator in the Division of Student Affairs to streamline office operations and support admissions activities. You will serve as a liaison with departments, respond to inquiries, and assist in program planning and budgeting while coordinating multiple projects.

Responsibilities include maintaining enrollment communications, managing Workday information system tasks, and developing procedures to improve efficiency.

Qualifications

• Bachelor's degree and experience in enrollment services or higher education administration.
• Strong organization and communication skills with attention to detail.
• Ability to manage multiple priorities and projects with minimal supervision.
• Experience with Workday or similar student information systems is preferred.

Responsibilities

• Coordinate department activities and office services for Student Affairs.
• Serve as liaison with departments, faculty, staff, students and external organizations.
• Respond to admissions phone and email inquiries from prospective students.
• Assist with planning, allocation and monitoring of resources and budgets.
• Develop and improve office policies and procedures.
• Perform other related duties as assigned.

Skills

Office administration

Customer service

Communication

Budgeting and financial monitoring

Data analysis

Project coordination

Education

Bachelor's degree in higher education administration or related field

Master’s degree preferred

Tools

Workday

Microsoft Office Suite

Budget tracking software

Job description

The Administrative Coordinator serves in the Division of Student Affairs (DSA). Coordinates and manages offices activities and workflow processes to ensure smooth efficient operations. Performs administrative support duties. Makes work related decisions in accordance with existing polices and procedures. Oversees the work activities of lower level support personnel. This individual is responsible for responding to phone and email inquiries from prospective students. The Administrative Coordinator will assist with on-campus DSA programs and workshops when necessary. May perform designated duties of immediate supervisor during periods of absence.Essential Functions (Principal Duties and Job Responsibilities):Administers and coordinates department activities, office services and the work activities of lower-level support personnel.Assists in the development and implementation of office procedures and work schedules. Plans, schedules and facilitates meetings.Acts as liaison with other departments, faculty, staff, students and external organizations and responds to inquiries regarding department policies, procedures and functions.May participate in the hiring, disciplining, termination and evaluation of assigned support staff.Composes, formats and types correspondence using PC applications including word processing and spreadsheets.Monitors, complies and interprets department budgetary and financial items and grant specifications.Manage admissions phone and email inquiries from prospective students for various academic programsUtilizes Work Day Information SystemAssist in planning, allocation and monitoring of fiscal, physical, human and technological resourceDevelop web presence for role/servicesFormulate system to solicit feedback from internal and external customersWork proactively to accomplish tasks and communicate accomplishments to supervisor;Formulate policies and procedures for the programAssist with the development of programs for studentsPerforms other related duties as assignedKnowledge, Skills and Abilities Required:Ability to evaluate situations and make decisionsAbility to establish and maintain an effective working relations with students, the public and other employeesAbility to express ideas clearly and concisely, orally and in writing.Critical thinking skills.Ability to gather data, compile information and prepare reports.Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.Advanced writing and editorial skills.Intermediate to advance experience working with computers and various software applications.Knowledge of communication principles, media, and marketing techniques.Demonstrated strong commitment to serviceExcellent organizational and time management skillsExcellent interpersonal, oral and written, analytical research and problem-solving skillsDemonstrated ability to coordinate multiple projectsDemonstrated ability to make decisionsEducation and Experience Required:Bachelor's degree and experience in enrollment servicesStrong analytical and organizational skills.Ability to maintain confidentiality and exercise sound judgment.Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)Education and Experience Preferred:Master’s degree in Higher Education Administration, Business Administration, Public Administration,Experience in Student Affairs administration.Knowledge of Workday or similar student information systems.Demonstrated ability to manage multi-department budgets.Experience working with student fee management.Familiarity with higher education regulatory requirements (FERPA, Title IX, Clery Act).