Academic Coordinator

Interactive College of Technology (ICT); Pasadena (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Interactive College of Technology in Pasadena, TX seeks an organized Administrative Assistant to provide support to designated departments. The role involves assisting with student management programs, registration processes, meeting preparation, and cross-department communication.

Responsibilities include compiling regular reports, preparing information packets for new students, maintaining confidentiality, and handling day-to-day administrative tasks.

Qualifications

• Strong oral and written communication skills.
• Proficiency with Microsoft Office Suite.
• Well organized and self-driven; follows through with minimal supervision.

Responsibilities

• Assist manager(s) in ensuring an effective student management program and compile reports daily/weekly/monthly/annually.
• Assist with pre-registration and registration processes; prioritize customer service.
• Prepare information packets for new students and those transitioning between semesters.
• Prepare agendas and record meeting minutes; distribute timely and appropriately, including faculty meetings.
• Assist in preparing new team member information and routing documents to other departments.
• Handle filing, document prep, and day-to-day operations; compile reports for regulatory bodies.
• Answer in absence of department manager and help resolve queries or issues.
• Perform other duties as assigned by department management.

Skills

Excellent communication

Organization

Professional demeanor

Tools

Microsoft Office Suite

Job description

Primary Responsibilities:Provides support and administrative assistance to the designated department(s). Specific duties and functions are based on the campus/department structure and composition. Interacts with faculty, students, and guests in a professional manner. Completes assigned tasks in a timely manner, while maintaining an excellence in quality.Specific Responsibilities:1. Assists manager(s) in ensuring an effective student management program is in place with all relevant department members. Compiles reports on a daily, weekly, monthly, and annual basis.2. Assists the department(s) and campus with pre-registration and registration process as needed and requested. Makes customer service a priority at all times.3. If applicable, prepares information packets for new students and those crossing over between semesters.4. Prepares agendas and records of meetings (minutes) and distributes the information timely and as appropriate. This includes faculty meetings. Maintains confidentiality at all times.5. Assists the manager(s) in preparing new team member information. Collects and routes information and documentation to other departments within the campus.6. Completes any filing, document preparation, or other duties as deemed necessary for the day-to-day operation of the department(s). This may include compiling reports and data that will be submitted to regulatory bodies.7. In the absence of the department manager, assists in taking messages and finding solutions to any questions or matters that may arise.8. Performs other duties as may be assigned*Note: Depending on the size and composition of the campus or department(s), there may be specific tasks that will be assigned as needed and appropriate.Minimum Qualifications:Strong oral and written communication skills. Proficiency with Microsoft Office Suite. Well organized, follows through assigned tasks with minimal supervision. Conducts all activities in a professional manner and ensures the department(s) is represented in a positive manner at all times.