Administrative Coordinator

Moorings-Park; Naples (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Free health and dental insurance

Free telemedicine services

Vision insurance

Company-paid life insurance and short‑

Job summary

Moorings Park is seeking an Administrative Coordinator to support the Executive Director and campus operations in Naples, FL. The role handles resident move‑ins, scheduling, correspondence, and office coordination to ensure smooth daily operations.

You will maintain files, coordinate meetings, and assist with resident communications and events, contributing to a welcoming community for residents and partners.

Qualifications

• Excellent oral and written communication in English.
• Two years college with General Business/Secretarial courses or equivalent experience.
• Strong administrative and organizational skills.

Responsibilities

• Greet and assist residents, visitors, and staff in a warm, professional manner.
• Coordinate calendar, meetings, and Executive Director support.
• Prepare correspondence, reports, and, maintain files and mail distribution.
• Oversee move‑in processes for Independent Living and Assisted Living residents.
• Assist with vendor and invoicing processes and office expenditures.
• Coordinate resident events, newsletters, and communications to residents and staff.

Skills

communication

calendar management

meeting coordination

customer service

vendor coordination

Education

Two years college in General Business/Secretarial

Tools

RESY reservation program

WorxHub

Informacast

Job description

2 days ago Requisition ID: 2506

Join the Team at Moorings Park as an Administrative Coordinator!

Why Choose Moorings Park?

When you join Moorings Park, you become part of an award-winning, purpose-driven organization where people are valued, growth is encouraged, and excellence is celebrated. Our nationally recognized workplace culture, exceptional benefits, and commitment to partner engagement make Moorings Park more than just a place to work—it's a place to build a rewarding career. Together, we create a community where residents and partners alike can belong, connect, and flourish.

About Moorings Park

Moorings Park® Communities is a nationally recognized Life Plan organization with three distinctive campuses in Naples, Florida. We are dedicated to creating Simply the Best® workplaces through a culture of excellence, compassion, innovation, and service.

Recognized as One of the Best Places to Work

We're proud to share that Moorings Park Communities has earned four 2026–2027 Novare Employee Satisfaction & Engagement Certifications, reflecting our unwavering commitment to creating an exceptional workplace where partners feel valued, supported, and empowered to thrive. These honors demonstrate what makes Moorings Park different: we believe exceptional resident experiences begin with an exceptional team. By investing in our partners' growth, well-being, and success, we create an environment where people can build meaningful careers while delivering extraordinary care, hospitality, and service every day.

• Our Mission:Deliver exceptional experiences that honor every individual—ensuring they feel heard, respected, and supported.
• Our Vision:Reimagine longevity for America through thoughtfully designed communities and personalized services.
• Our Creed:Empower individuals to belong, connect, and flourish—nurturing mind, body, and spirit.
• Our Core Values
• Integrity & Ethics
• Service: Compassion & Hospitality
• Passion
• Innovation & Learning
• Respect & Belonging

Enjoy Simply the Best® Benefits

At Moorings Park, we believe in taking exceptional care of our partners so they can provide exceptional care to our residents. We offer a comprehensive benefits package that includes:

• FREE health and dental insurance
• FREE telemedicine services for medical and behavioral health needs
• Vision insurance
• Company-paid life insurance and short-term disability coverage
• Generous Paid Time Off (PTO) program
• Health Savings Account (HSA) with employer contribution
• Retirement plan with employer match
• Wellness program with complimentary access to our on-site fitness center
• Employee Assistance Program (EAP)
• Supportive and caring executive leadership team

Position Summary

Moorings Park is seeking a dedicated Administrative Coordinator to join our team. The Administrative Coordinator serves as a key partner to the Executive Director, residents, and department heads. This role involves addressing residents’ needs, monitoring satisfaction levels, and fostering positive relationships. Additionally, the Administrative Coordinator oversees the move-in process for Independent Living and Assisted Living residents, ensuring a smooth transition into the community.

Key Contributions

• Provides a friendly, pleasant welcome for all who contact/visit the office.
• Anticipates the needs of the Executive Director in his/her performance of his/her responsibilities, including calendar maintenance and meeting coordination.
• Prepares correspondence & reports, maintains files, sets appointments/meetings, screens phone calls, greets visitors, sorts & distributes mail.
• Manages coordination for all aspects of Partner Recognition Meetings.
• Oversees the annual Homestead Exemption registration for the campus.
• Oversees the maintenance of the neighborhood website, resident directories and resident guides.
• Prepares new resident packages to deliver and review with all new residents. The package includes at minimum, resident handbook, emergency egress placard, hurricane preparedness guidelines.
• Coordinates residents move in/out scheduled and provides orientation and final walk-through, including pick up key meeting.
• Provides residents with basic understanding of the mechanical features and appliances of their apartment and introduces them to the neighborhood website, RESY reservation program, WorxHub, and Informacast.
• Administers a standardized satisfaction survey with the new residents at the 45-day mark and follow ups after move-in by continuing to orient new residents to the community.
• Assures that invoices are approved & paid from vendors & professionals.
• Maintains invoice records to assist in the preparation of the yearly financial plan as it pertains to supplies & capital expenditures for the office.
• Coordinates flight & hotel arrangements for business trips & conference registrations.
• Coordinates Operations Team meetings to include distribution of agendas, development of meeting materials & presentations, meeting room setup (audio/visual).
• Coordinates resident council, campus committee, and resident open forum meetings.
• Leads community efforts in elevating satisfaction in all venues as well as establishing improvement processes.
• Act as a predominant author for all community and corporate wide communication to residents and staff, including memorandum, letters, policies and procedures and handbooks.
• Maintains Manager on Duty & staff on-call listing.
• Provides support & back-up for other administrative positions.

Qualifications & Requirements

• Excellent oral and written communication skills in the English language required.
• During emergencies or natural disasters, may be required to remain on duty for the duration of the event.
• Minimum of two years college with General Business/Secretarial courses, or equivalent experience.
• Must have excellent administrative & communications skills