Administrative Coordinator

Eclective Co; Minnesota; Híbrido; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Eclective Co. in Saint Paul, Minnesota, is seeking an Administrative Coordinator to support daily event operations across multiple venues.

This full-time, primarily on-site role includes managing schedules, coordinating meetings and inquiries, and maintaining organized records while delivering frontline guest service. You'll assist with basic financial tasks like invoice tracking and expense reporting, and collaborate with cross-functional teams to ensure smooth communications and welcoming

Formación

• Strong written and verbal communication skills.
• Scheduling, document management, and data entry experience.
• Customer service mindset in a hospitality setting.
• Basic finance skills: invoicing, expenses, and basic spreadsheets.
• Organization, time management, and multitasking in a fast-paced environment.

Responsabilidades

• Manage schedules and calendars for events.
• Coordinate meetings and vendor communications.
• Maintain organized records and files.
• Support leadership with project coordination.
• Collaborate across venues to ensure smooth operations.

Conocimientos

Strong communication

Office coordination

Customer service

Data entry

Document management

Time management

Hospitality experience

Educación

HS Diploma or equivalent

Post-secondary education a plus

Herramientas

Excel

Email/calendar tools

POS systems experience

Descripción del empleo

Company Description Eclective Co. is a creative hospitality collective rooted in Saint Paul, Minnesota, dedicated to crafting unforgettable spaces where food, beverage, art, and community intersect. The team focuses on reviving overlooked places, people, and materials, transforming them into immersive environments that engage all the senses. With a strong belief in art’s power to inspire emotion and connection, Eclective Co. builds purpose-driven teams and emphasizes warm, old-fashioned hospitality. The company creates venues that invite joy, curiosity, and genuine community, rather than following passing trends. Current venues include Can Can Wonderland, Saint Paul Brewing, Martha’s Garden’s Floral Studio, Dark Horse Bar & Eatery, and Wonder Studio.
Role Description The Administrative Coordinator is a full-time, primarily on-site role based in the Greater Minneapolis–St. Paul Area with hybrid opportunities based on business needs. This role supports daily event operations by managing schedules and calendars, coordinating meetings and events, and maintaining organized records and files. The Administrative Coordinator will handle correspondence, respond to inquiries, and provide frontline customer service to guests, partners, and vendors. Responsibilities include assisting with basic financial tasks such as invoice tracking, expense reporting, and maintaining spreadsheets, as well as supporting leadership with project coordination and follow-up. The role also involves collaborating with team members across venues to ensure smooth communication, efficient workflows, and a welcoming, well-run environment.
Qualifications

• Strong communication skills, including clear written and verbal communication and the ability to interact effectively with diverse teams and guests.
• Proficiency in administrative assistance tasks such as scheduling, document management, data entry, and office coordination.
• Customer service skills with a focus on hospitality, problem-solving, and creating positive, memorable experiences for visitors.
• Basic finance skills, including handling invoices, tracking expenses, and working with spreadsheets or financial software.
• Organization skills, including time management, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Comfort using standard office and collaboration tools (e.g., email, calendars, spreadsheets, shared drives); experience with hospitality or POS systems is a plus.
• Ability to work on-site, adapt to changing needs, and collaborate with cross-functional teams across multiple venues.
• Previous experience in hospitality, creative environments, or administrative roles preferred; high school diploma or equivalent required, post-secondary education is an advantage.