Administrative Coordinator

Holland & Knight; Miami, Northern (FL, KY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive medical

Dental and vision plans

401(k); profit sharing

Paid holidays and time off

Life and AD&D insurance

Job summary

Holland & Knight’s Miami office seeks an Administrative Coordinator to support HR, safety, facilities, and accounting operations. The role reports to the Office Administrator and involves coordinating staff, handling HR tasks, and planning firm events.

Qualified candidates will have a bachelor’s degree, 3+ years of experience, and knowledge of employment laws. Strong organizational and communication skills are essential for success in this team-oriented environment.

Qualifications

• Bachelor’s degree required.
• 3+ years of experience in a similar administrative role.
• Basic/intermediate knowledge of employment laws and HR management.

Responsibilities

• Develops and maintains understanding of firm-wide administrative operations.
• Assist with coordination of attorney/secretarial assignments.
• Coordinate support staff requests for time off and ensure coverage.
• Perform HR tasks: create job requisitions, conduct candidate interviews, process applicants, and plan orientation schedules.
• Assist in performance counseling and HRIS data management.
• Support evaluations, benefits knowledge, and firm initiatives.
• Assist in planning office events and enforcing firm policies.
• Monitor expenses and assist with budget controls.
• Coordinate with building management and Real Estate Director; assist office relocations as needed.

Skills

Interpersonal skills

Organization

Time management

Problem solving

Analytical skills

Independent work

Confidentiality

Microsoft Office

Education

Bachelor’s degree

3+ years experience

Employment law knowledge

Tools

Microsoft Office Suite

Microsoft 365

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. This position is based in our Miami Office

General Description:

The Administrative Coordinator will provide day-to-day support of administrative operations, including HR, Safety, Facilities and Accounting and Budgeting. This position reports to the Office Administrator.

Key Responsibilities and Essential Job Functions:

• Develops and maintains a strong understanding of firm, local office, or departmental administrative operations.
• Assist with the coordination of attorney/secretarial assignments.
• Coordinate support staff requests for time off and assure adequate coverage for all administrative departments.
• Perform human resources functions such as creating job requisitions, conducting staff candidate interviews, processing candidates, and creating orientation schedules.
• Asist with conducting performance counseling.
• Monitor and maintain HRIS data and personnel files.
• Participate in staff evaluation process including review of evaluations for content, coordination of evaluations for meetings and assist in meetings when required.
• Maintain knowledge of firm benefits.
• Support firm and office employee and service initiatives and functions.
• Assist in planning office events: Staff Appreciation Events, Corporate Run, Summer Associate Events, 9-11 Day of Service, Thanksgiving Luncheon and Annual Holiday Party.
• Assist in implementation and enforcement of firm policies.
• Assist in monitoring and controlling expense budget, including review, submission, and approval of certain office overhead expenses.
• Communicate with building management and office regarding building security, employee safety, and facility maintenance requirements.
• Coordinate with Office Administrator and firm Director of Real Estate.
• Assist in coordinating office relocations.
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
• Special projects and duties as assigned.

Required Skills:

• Excellent interpersonal and communication skills
• Excellent organization, time management, problem solving, and analytical skills.
• Ability to prioritize work and to work independently.
• Sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.
• Must work well in team environment and maintain a positive team atmosphere.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.

Required Qualifications & Education:

• Bachelor’s degree.
• 3+ years of experience in similar capacity.
• Basic/intermediate knowledge of employment laws and Human Resource management.

Preferred Qualifications & Education:

• Continued education in human resources and/or operations and management a plus.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits:

Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer:

• comprehensive medical (PPO and HDHPs)
• dental and vision plans including coverage for domestic partners;
• life and AD&D insurance;
• short and long term disability insurance;
• tax-advantaged accounts for health care expenses, including FSAs and HSAs;
• FSAs for dependent care;
• health advocacy services;behavioral health and counseling resources for all family members;
• 401(k);
• profit sharing;
• backup dependent care;
• senior care planning support;
• resources for individuals with development disabilities and their caregivers;
• and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file.

Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.

Holland & Knight is proud of having built one of the largest, most respected law firms in the world today. Holland & Knight has been advising clients for more than 130 years and has approximately 2,200 lawyers across the U.S. and in five international offices. Holland & Knight services clients globally. Known for our extraordinary legal service to clients, our culture of excellence, and our commitment to the communities in which we work, we are a firm of people who truly believe in what we do. We invite you to experience what Holland & Knight has to offer. It takes more than lawyers to build a great law firm and, as a result, the firm employs more than 1,700 business professionals. Business professionals play a pivotal role in the firm by planning and implementing strategic initiatives to enhance the firm’s capabilities and drive growth. The firm employs business professionals in many different areas, including technology innovation, pricing, business development, finance, talent acquisition, marketing, information governance, cybersecurity, information technology, talent development, compliance, office administration, communications, and project management, just to name a few. Additionally, the firm employs many paralegals and practice assistants who directly support our lawyers and clients. Together, these roles form the infrastructure that allows our lawyers to focus on providing exceptional client service.