Administrative Coordinator

Ultimate Staffing; Louisville (KY); On-site; Full time

Job summary

Ultimate Staffing is seeking a Business Solutions Manager in Louisville, Kentucky, offering a full-time entry-level administrative support opportunity. This role includes handling financial documentation and various administrative tasks, requiring attention to detail. The ideal candidate has over a year of administrative experience and will work onsite from 7 AM to 4 PM, Monday to Friday.

Qualifications

• Strong attention to detail and accuracy in handling project-related financial documentation.
• Entry level administrative support opportunity in a full-time role.

Responsibilities

• Perform general filing and document scanning.
• Track check batches and prioritize overnight deliveries.
• Compile monthly transaction reports.

Skills

Attention to detail

Organizational Skills

Education

1+ years of administrative experience

Job description

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This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $22.00/hr

Direct message the job poster from Ultimate Staffing

Business Solutions Manager at Ultimate Staffing

Entry Level administrative support opportunity!

Mon-Fri 7AM-4PM 100% onsite in Louisville CO

$20-$22/HR DOE

1+ years of administrative experience (open to hospitality background as well)

The Administrative Coordinator position reports to the assigned Project Accountant. The Project Accountant and Staff Accountant will provide daily oversight and may assign specific tasks and deadlines in support of the overall Finance team. This position requires strong attention to detail and accuracy in handling project-related financial documentation.

Daily Responsibilities

Perform general filing and document scanning.

Print incoming invoices (via email, fax, or mail) and apply date stamps.

File all invoices in designated project folders: invoices received in the morning must be filed by noon; afternoon invoices by end of day.

Prepare and scan check batches into the network system.

Track check batches assigned to internal signers and prioritize for overnight delivery.

Verify that batch postings are saved in the correct network locations.

Prepare UPS shipments for vendor payments prior to afternoon pickup.

Distribute shipment details internally per instructions from Project Accountants.

Process Emergency Check Requests as directed by the Staff Accountant - Team Lead.

Monthly Responsibilities

Compile monthly transaction reports by collecting soft copies of checks and associated invoices, attaching them, and forwarding completed reports to clients.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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