Administrative Coordinator

Louisiana Rural Health Association; Louisiana; On-site; USD 42,000 - 56,000; Full time

Job summary

The Louisiana Rural Health Association (LRHA) seeks an Administrative Coordinator to provide essential administrative support to the Executive Director and LRHA team. You will create and maintain administrative documents, coordinate communications with members and partners, and manage calendars, mail, and travel arrangements.

The role emphasizes confidential handling of information, strong written and verbal communication, and proficiency in Microsoft Office and Zoom.

Qualifications

• Minimum 3 years of administrative work experience, required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), required
• Self-motivated and detail oriented, required
• Strong written and verbal communication skills, required
• Ability to maintain confidentiality of sensitive information, required
• Strong problem-solving skills and ability to work independently or as part of a team, required
• Proficient in Zoom meetings and webinars, strongly preferred
• Experience in rural healthcare, public health, or similar, preferred
• Must reside in Louisiana, USA
• Ability to travel to Napoleonville, LA daily to check mail and for in-person meetings (3 to 6 times per year), required

Responsibilities

• Screen and route incoming phone calls, inquiries, and correspondence
• Check and sort mail daily (post office box in Napoleonville, LA)
• Deposit checks received via mail and file appropriate backup documentation
• Provide administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements
• Provide support in responding to questions and needs of members and partners
• Maintain and organize files, both physical and electronic, ensuring accuracy and accessibility
• Draft and maintain meeting materials and minutes
• Draft and format administrative documents, such as letters, memos, and informational materials
• Monitor and manage documents in need of signature and/or approval
• Assist in drafting and distributing educational and outreach materials, including drafting newsletters, updating organizational website, and maintaining up-to-date contact lists
• Support scheduling, facilitation, and follow-up for virtual (Zoom) webinars and workshops
• Assist with event planning and coordination, including venue selection, vendor management, and logistics
• Additional clerical support, as needed

Skills

Administrative experience

Microsoft Office

Communication skills

Detail oriented

Confidentiality

Zoom proficiency

Problem solving

Teamwork

Public health familiarity

Self-motivated

Tools

Microsoft Office Suite

Zoom

Job description

ABOUT THE LOUISIANA RURAL HEALTH ASSOCIATION

Founded in 1992, the Louisiana Rural Health Association (LRHA) is a non-profit, 501(c)(6) membership association that is made up of Louisiana rural health care providers. This includes rural health centers (RHCs), federally qualified health centers (FQHCs), rural hospitals, and other rural stakeholders across the state.

LRHA membership consists of a diverse collection of individuals and organizations that share a common interest in ensuring that all rural communities have access to quality, affordable health care. LRHA recognizes that rural areas are unique and differ from urban areas in their geography, population mix and density, economics, lifestyle, values, and social organizations. Rural people and communities require programming and advocacy that responds to their unique characteristics and needs. LRHA works collaboratively with partners and stakeholders to create a clear understanding of rural health care in Louisiana, its needs, and effective ways to meet these needs.

LRHA provides a unified voice that promotes and enhances the quality of rural health in Louisiana and works to ensure that all Louisiana residents have access to high quality healthcare and the opportunity to live a healthy life by representing rural health needs and interests at both the state and federal levels. LRHA facilitates educational programming to enhance rural health professionals' and administrators' professional skills and keeps them abreast of the latest legislative issues. LRHA also coordinates and carries out a variety of grant funded work aimed at increasing access to care, supporting rural providers and communities, and working towards our overall mission and vision.

Learn more about the Louisiana Rural Health Association at www.lrha.org.

ABOUT THIS ROLE

The goal of the Administrative Coordinator is to provide administrative support to the Louisiana Rural Health Association.The Administrative Coordinator will be responsible for creating and maintaining administrative documents and files as directed by the Executive Director.Coordinator will also support communication with members and partners via various modalities, including mail, phone, email, newsletters, and organizational website.

RESPONSIBILITIES

• ·Screen and route incoming phone calls, inquiries, and correspondence;
• ·Check and sort mail daily (post office box in Napoleonville, LA);
• ·Deposit checks received via mail and file appropriate backup documentation;
• ·Provide administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements;
• ·Provide support in responding to questions and needs of members and partners;
• ·Maintain and organize files, both physical and electronic, ensuring accuracy and accessibility;
• ·Draft and maintain meeting materials and minutes;
• ·Draft and format administrative documents, such as letters, memos, and informational materials;
• ·Monitor and manage documents in need of signature and/or approval;
• ·Assist in drafting and distributing educational and outreach materials, including drafting newsletters, updating organizational website, and maintaining up-to-date contact lists;
• ·Support scheduling, facilitation, and follow-up for virtual (Zoom) webinars and workshops;
• ·Assist with event planning and coordination, including venue selection, vendor management, and logistics.
• · Additional clerical support, as needed.

QUALIFICATIONS/REQUIREMENTS

• ·Minimum 3 years of administrative work experience, required
• ·Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), required
• ·Self-motivated and detail oriented, required
• ·Strong written and verbal communication skills, required
• ·Ability to maintain confidentiality of sensitive information, required
• ·Strong problem-solving skills and ability to work independently or as part of a team, required
• ·Proficient in Zoom meetings and webinars, strongly preferred
• ·Experience in rural healthcare, public health, or similar, preferred
• ·Must reside in Louisiana, USA
• ·Ability to travel to Napoleonville, LA daily to check mail and for in-person meetings (3 to 6 times per year), required