Administrative Coordinator

Solugenix; Los Angeles (CA); In loco; USD 39.000 - 55.000; Tempo pieno

Descrizione del lavoro

Solugenix is assisting a client, a prestigious investment management company, in filling an Administrative Coordinator role for a 12-month contract based out of Los Angeles, CA or New York, NY (Onsite).

The position focuses on coordinating campus recruiting events, MBA and undergraduate programs, and recruiting logistics while supporting a busy talent-ops environment. Strong organization, stakeholder management, and system experience are essential.

Competenze

• 1-4 years of experience in recruiting coordination, campus recruiting, recruiting operations, project management, or event management.
• Strong organizational and project management skills with exceptional attention to detail.
• Experience managing multiple stakeholders and competing priorities.
• Familiarity with recruiting systems (Workday, Avature, Handshake, or similar platforms) preferred.
• Strong communication skills and a customer-service mindset.
• Support MBA and undergraduate recruiting programs through event execution, stakeholder coordination, recruiting operations, and candidate engagement activities.

Mansioni

• Coordinate campus recruiting events, interview days, and candidate engagement programs.
• Support CAP and MBA recruiting activities, including candidate filtering and recruiting logistics.
• Manage the annual recruiting calendar and key recruiting milestones.
• Maintain recruiting materials, swag, event collateral, and marketing assets.
• Support recruiting workflows and job postings in Workday.
• Manage recruiting campaigns, events, and candidate communications in Avature CRM.
• Develop initial drafts of recruiting communications, briefing materials, and speaking points as needed.
• Coordinate with university partners, affinity organizations, and external recruiting groups (e.g., Forte, Thrive, CPI).
• Support outreach and event promotion through Handshake and other campus channels.

Conoscenze

Recruiting coordination

Campus recruiting

Recruiting operations

Event management

Project management

Stakeholder management

Communication skills

Customer-service mindset

Strumenti

Workday

Avature

Handshake

Descrizione del lavoro

Los Angeles, CA or New York, NY (Onsite)

12-Month Contract

SGX20793

Solugenix is assisting a client, a prestigious and large investment management company, in their search for an Administrative Coordinator. This is a 12-month contract opportunity based out of Los Angeles, CA or New York, NY (Onsite).

Qualifications:

• 1-4 years of experience in recruiting coordination, campus recruiting, recruiting operations, project management, or event management.
• Strong organizational and project management skills with exceptional attention to detail.
• Experience managing multiple stakeholders and competing priorities.
• Familiarity with recruiting systems (Workday, Avature, Handshake, or similar platforms) preferred.
• Strong communication skills and a customer-service mindset.
• Support MBA and undergraduate recruiting programs through event execution, stakeholder coordination, recruiting operations, and candidate engagement activities.

Responsibilities:

• Coordinate campus recruiting events, interview days, and candidate engagement programs.
• Support CAP and MBA recruiting activities, including candidate filtering and recruiting logistics.
• Manage the annual recruiting calendar and key recruiting milestones.
• Maintain recruiting materials, swag, event collateral, and marketing assets.
• Support recruiting workflows and job postings in Workday.
• Manage recruiting campaigns, events, and candidate communications in Avature CRM.
• Develop initial drafts of recruiting communications, briefing materials, and speaking points as needed.
• Coordinate with university partners, affinity organizations, and external recruiting groups (e.g., Forte, Thrive, CPI).
• Support outreach and event promotion through Handshake and other campus channels.

Ideal Backgrounds

• Recruiting Coordinator
• Campus Recruiting Coordinator
• Recruiting Operations Specialist
• Project Coordinator with recruiting or event management experience

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $33.91/hour to $33.91/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About the Client

Our client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally.

About Solugenix

Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance - providing clients with reliability and a strong competitive edge.

Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated ally focused on your success in today's fast-evolving digital world.