Administrative Coordinator

Iss-Facility-Service; Los Angeles (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

ISS Facility Services / Guckenheimer in Los Angeles, CA, is seeking an Administrative Coordinator – HSEQ to support menu management, recipe administration, food safety, allergen awareness, and quality. You will maintain menu and recipe data in the system and communicate changes to culinary, operations, and account teams.

Ideal candidates have a High School diploma, strong attention to detail, organizational skills, basic culinary knowledge, and excellent written and verbal communication.

Qualifications

• High School diploma or equivalent required.
• Basic knowledge of culinary terminology, ingredients, and food preparation.
• Strong attention to detail and organizational skills.
• Allergen awareness and food safety considerations.
• Proficient written and verbal communication.

Responsibilities

• Maintain accurate and current menu and recipe information in the designated menu management system.
• Enter, update, and review menu items, recipes, ingredients, and related information.
• Coordinate with culinary teams on new recipes, revisions, substitutions, and seasonal changes.
• Communicate approved menu and recipe changes to operational and support teams.
• Maintain records, trackers, and documentation related to menu and recipe changes; assist with audits.
• Prepare reports and summaries related to menu updates and recipe development.
• Support HSEQ, quality, and compliance documentation and data requests.

Skills

Attention to detail

Organizational skills

Culinary knowledge

Allergen awareness

Multitasking

Communication skills

Computer skills

Menu management software

Education

High school diploma

Tools

Menu management software

Spreadsheets

Databases

Job description

Hourly WageISS offers a competitive compensation, with an hourly pay range $25.00 per hour - $28.00 per hour.Work HoursThe work hours for this position are approximately Mon-Fri, 8:30 am - 5:00 pmKey PurposeThe Administrative Coordinator – HSEQ provides essential administrative and operational support focused on menu management, recipe administration, food safety, allergen awareness, and quality. This role is responsible for maintaining accurate menu and recipe information within the menu management system and ensuring timely communication of menu and recipe changes to the appropriate teams.The Administrative Coordinator works closely with culinary, operations, HSEQ, and account leadership teams to support menu and recipe development, maintain accurate documentation, and ensure information is communicated effectively. Success in this role requires exceptional attention to detail, strong organizational skills, basic culinary knowledge, allergen awareness, and the ability to manage multiple priorities in a fast-paced food service environment.Success CriteriaConsistently maintains accurate, timely, and high-quality menu and recipe informationDemonstrates exceptional attention to detail and accuracyMaintains strong organization and prioritization while managing multiple menu and recipe updatesCommunicates menu changes and updates clearly and within established timelinesDemonstrates basic understanding of culinary terminology, ingredients, recipes, and food preparationDemonstrates awareness of common food allergens and the importance of accurate allergen informationIdentifies discrepancies or missing information and follows up appropriatelyActively seeks opportunities to improve menu management processes and team efficiency Key Areas of Collaboration and InfluenceSupports culinary teams with recipe and menu development administrationCollaborates with HSEQ/Quality and operational teams on food safety, allergen, and quality informationSupports account leadership with menu-related reporting, documentation, and coordinationCommunicates menu and recipe changes between culinary, operational, and support teamsServes as a point of coordination for menu management and recipe-related informationCommunicates clearly and professionally with internal stakeholdersIdeal Candidate ExperienceHigh School diploma or equivalent educationPrevious administrative, hospitality, culinary, food service, or service-based experience preferredBasic knowledge of culinary terminology, ingredients, recipes, and food preparationBasic understanding of food allergens and food safety considerationsStrong organizational skills with exceptional attention to detail and accuracyAbility to manage multiple tasks, shifting priorities, and deadlines effectivelyComfortable working with computer systems, spreadsheets, databases, and menu management softwareStrong written and verbal communication skillsProfessional, dependable, and service-orientedAbility to ask questions, identify discrepancies, and follow through to resolution Key AccountabilitiesMaintain accurate and current menu and recipe information within the designated menu management systemEnter, update, and review menu items, recipes, ingredients, and related informationSupport culinary teams with the administrative coordination of new recipes, menu items, revisions, substitutions, and seasonal changesEnsure recipe and menu information is complete, accurate, and properly documentedCoordinate with culinary teams to obtain missing information and clarify discrepanciesSupport the review and documentation of allergen and ingredient information, escalating questions to the appropriate culinary or HSEQ resourceCommunicate approved menu and recipe changes to appropriate operational and support teamsMaintain accurate records, trackers, and documentation related to menu and recipe changesAssist with menu and recipe audits to identify outdated, incomplete, or inconsistent informationPrepare reports and summaries related to menu updates, recipe development, and outstanding items as requestedAssist with HSEQ, quality, and compliance documentation and data requests as neededSupport continuous improvement efforts related to menu management, data accuracy, and communicationPerform general administrative duties and special projects in support of culinary, HSEQ, and account operationsPhysical Demands & Work EnvironmentProlonged periods of sitting at a desk and working on a computerFrequent use of computer systems, spreadsheets, databases, and menu management softwareOccasional standing, walking, and interaction with culinary and operational teamsMay occasionally work in or visit food service or kitchen environmentsMust be able to lift up to 15 pounds at a timeHSEQ Compliance: All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.To Executive Search Firms and Staffing Agencies: ISS Facility Services / Guckenheimer does not accept unsolicited resumes from agencies. All unsolicited resumes will be considered ISS Facility Services / Guckenheimer property, and ISS Facility Services / Guckenheimer will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting the ISS Facility Services / Guckenheimer Human Resources Talent Acquisition Department.As a global organization ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and positively influence the market wherever we operate.Employment with ISS/Guckenheimer may be contingent upon successful completion of a background check and, where appliable, a drug and/or alcohol screening, in accordance with applicable laws and Company requirements.