Administrative Coordinator

Lincoln Memorial University; Knoxville (TN); On-site; USD 40,000 - 52,000; Full time

Job summary

Lincoln Memorial University is seeking an Administrative Coordinator to provide comprehensive administrative support for the Doctor of Occupational Therapy (OTD) Program. The role covers academic, clinical, and program operations, coordinating logistics, communications, accreditation documentation, onboarding and fieldwork processes.

The coordinator will handle scheduling, data management, budgeting, compliance, and effective communication with faculty, students and external partners.

Qualifications

• High school diploma; two years office experience.
• Some college in a business-related field preferred.
• Corporate and program support skills and strong communication required.

Responsibilities

• Promote the mission of Lincoln Memorial University to faculty, staff, students and the community.
• Promote effective working relationships among faculty, staff and students.
• Participate on university committees.
• Maintain security for all University files and privacy procedures.
• Assist the Occupational Therapy Program Director in appointed responsibilities.
• Coordinate activities for the Program with administrative assistants across the college.
• Understand university requirements for faculty, staff and students and coordinate services between programs.
• Establish effective office procedures in accordance with University policies.
• Maintain records and documents supporting SACSCOC accreditation criteria and ACOTE standards.
• Promote fiscal management and maintain accurate records.
• Maintain/establish program documents and reports.
• Assist with course/room scheduling as needed.
• Organize data collection/storage for the school and coordinate annual inventory reports.
• Perform general office duties (word processing, filing, scheduling).
• Collect data for files, distribute mail, maintain inventory of supplies.
• Assist in budgeting, assessment and strategic planning reports for operation and advancement of the University.
• Maintain records and procedures for duties of the position.
• Complete required institutional and program accreditation reports.
• Perform other duties as assigned.

Skills

Communication skills

Judgement

Creative problem-solving

Office experience

Education

High school diploma

Some college in business-related field

Job description

The Administrative Coordinator provides comprehensive administrative support to the Doctor of Occupational Therapy ( OTD ) Program, ensuring the smooth day-to-day operations of academic, clinical, and program-related activities. This position works closely with faculty, students, and external partners to coordinate program logistics, manage communications, maintain accreditation documentation, and support student onboarding and fieldwork processes. The coordinator plays a key role in scheduling, data management, budgeting, compliance, and facilitating effective communication within the program and with institutional stakeholders. The candidate must have excellent communication skills, judgement and creative problem-solving skills.

Required Qualifications

High school diploma; *two years office experience.

Preferred Qualifications

Some college in a business-related field with excellent technical skills and experience in higher education

Physical Demands

Campus

Job Duty

promote the mission of Lincoln Memorial University to all faculty, staff, students, and to the community at large

Job Duty

promote effective working relationships among faculty, staff, and students

Job Duty

participate on university committees

Job Duty

maintain proper security for all University files and information and follow privacy procedures at all times

Job Duty

assist the Occupational Therapy Program Director in carrying out appointed responsibilities

Job Duty

coordinate activities for the Program in coordination with administrative assistants across the college

Job Duty

promote understanding of university requirements for faculty, staff, and students within the college s programs, and coordinate services between the programs

Job Duty

establish effective office organizational and management procedures in accordance with University policies

Job Duty

maintain records, reports, and other documents that support the Southern Association of Colleges and Schools ( SACSCOC ) Criteria for Accreditation and standards and guidelines for the occupational therapy department including ACOTE approval/accreditation

Job Duty

promote effective fiscal management

Job Duty

maintain accurate and accountable records

Job Duty

establish/maintain program documents and reports

Job Duty

assist with course/room scheduling as needed

Job Duty

organize and assist in data collection/storage for the school

Job Duty

coordinate annual inventory reports for the school

Job Duty

perform general office duties of word processing, filing, scheduling appointments

Job Duty

collect data for files, duplication, distribution of mail, maintain adequate inventory of supplies

Job Duty

assist in the completion of required institutional and program budgeting, assessment, and strategic planning reports necessary for the operation and advancement of the University

Job Duty

maintain records and procedures for duties and responsibilities of position

Job Duty

complete required institutional, program accreditation, and other reports necessary for the advancement of University programs, both on campus and at extended campus sites

Job Duty

perform other duties as assigned

Posting Number

Posting Number S05449P

Job Open Date

Job Open Date 08/17/2026

Job Close Date

Job Close Date 12/31/2026

Open Until Filled No

Special Instructions Summary

About the Institution

Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or [e-mail] .

AA/EEO Statement

Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.

The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position.

Required fields are indicated with an asterisk (*).