Administrative Coordinator

Lincoln Memorial University; Knoxville (TN); Hybrid; USD 40,000 - 50,000; Full time

Job summary

Lincoln Memorial University seeks an Administrative Coordinator to provide comprehensive administrative support to the Doctor of Occupational Therapy (OTD) Program, ensuring smooth daily operations for academic, clinical, and program activities.

The role involves coordinating logistics, scheduling, budgeting, compliance, and communication with faculty, students, and external partners, while supporting onboarding and fieldwork processes and maintaining program documentation.

Qualifications

• High school diploma is required.
• Two years of office experience required.

Responsibilities

• Provide comprehensive administrative support for the Doctor of Occupational Therapy program.
• Coordinate program logistics, scheduling, and data management.
• Assist with budgeting, compliance, and accreditation documentation.
• Support student onboarding and fieldwork processes.
• Maintain effective communication with faculty, students, and external partners.

Skills

Communication skills

Judgement

Creative problem-solving

Office administration

Education

High school diploma

Some college in business-related field

Job description

The Administrative Coordinator provides comprehensive administrative support to the Doctor of Occupational Therapy ( OTD ) Program, ensuring the smooth day-to-day operations of academic, clinical, and program-related activities. This position works closely with faculty, students, and external partners to coordinate program logistics, manage communications, maintain accreditation documentation, and support student onboarding and fieldwork processes. The coordinator plays a key role in scheduling, data management, budgeting, compliance, and facilitating effective communication within the program and with institutional stakeholders. The candidate must have excellent communication skills, judgement and creative problem-solving skills.

Required Qualifications

• High school diploma
• *two years office experience

Preferred Qualifications

• Some college in a business-related field with excellent technical skills and experience in higher education

Physical Demands

Campus

• promote the mission of Lincoln Memorial University to all faculty, staff, students, and to the community at large
• promote effective working relationships among faculty, staff, and students
• participate on university committees
• maintain proper security for all University files and information and follow privacy procedures at all times
• assist the Occupational Therapy Program Director in carrying out appointed responsibilities
• coordinate activities for the Program in coordination with administrative assistants across the college
• promote understanding of university requirements for faculty, staff, and students within the college s programs, and coordinate services between the programs
• establish effective office organizational and management procedures in accordance with University policies
• maintain records, reports, and other documents that support the Southern Association of Colleges and Schools ( SACSCOC ) Criteria for Accreditation and standards and guidelines for the occupational therapy department including ACOTE approval/accreditation
• promote effective fiscal management
• maintain accurate and accountable records
• establish/maintain program documents and reports
• assist with course/room scheduling as needed
• organize and assist in data collection/storage for the school
• coordinate annual inventory reports for the school
• perform general office duties of word processing, filing, scheduling appointments
• collect data for files, duplication, distribution of mail, maintain adequate inventory of supplies
• assist in the completion of required institutional and program budgeting, assessment, and strategic planning reports necessary for the operation and advancement of the University
• maintain records and procedures for duties and responsibilities of position
• complete required institutional, program accreditation, and other reports necessary for the advancement of University programs, both on campus and at extended campus sites
• perform other duties as assigned

About the Institution

Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or [e-mail] .

AA/EEO Statement

Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.

The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position.

Required fields are indicated with an asterisk (*).