Administrative Coordinator

Griswold Home Care for Oahu; Honolulu (HI); On-site; USD 52,000 - 66,000; Full time

Job summary

Griswold Home Care for Oahu is seeking an Administrative Coordinator who will be the backbone of our home care operations in Hawaii. You will coordinate caregiver schedules, recruit compassionate caregivers, and handle administrative duties to ensure clients receive reliable, quality care.

The role emphasizes strong organization, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Proven administrative/office coordination experience.
• Strong organizational and multitasking abilities are essential.
• Excellent communication and customer service skills required.
• Ability to work independently and solve problems quickly.
• Familiarity with scheduling software and healthcare context preferred.

Responsibilities

• Create and maintain caregiver schedules based on client needs and availability.
• Coordinate new client starts, schedule changes, and coverage for emergencies.
• Recruit, interview, and onboard qualified caregivers (NA, CNA, Homemaker).
• Maintain accurate employee and client records and ensure policy compliance.
• Handle calls, emails, and office communications; support process improvements.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Scheduling software

Tools

Microsoft Office

Job description

Join Our Team and Help Us Deliver Exceptional Care

Are you highly organized, people-focused, goal-oriented and passionate about making a difference in the lives of others? We are seeking an Administrative Coordinator to be the heart of our home care operations. In this role, you'll play a critical part in ensuring our clients receive the care they need by coordinating schedules and recruiting compassionate caregivers who embody our mission of quality care.

If you thrive in a fast-paced environment, enjoy problem-solving, and love working with people, we'd love to meet you!

What You'll Do

Scheduling & Care Coordination

• Create and maintain caregiver schedules based on client care needs and caregiver availability.
• Coordinate new client starts, schedule changes, and coverage for call-outs or emergencies.
• Ensure continuity of care and consistent client and caregiver satisfaction.
• Communicate effectively with clients, families, and caregivers regarding scheduling updates.
• Monitor and adjust schedules to optimize service delivery and staffing efficiency.

Caregiver Recruitment & Onboarding

• Recruit, interview, and hire qualified caregivers, including Nurse Aides (NA) and Certified Nurse Aides (CNA) and Homemakers/Companions.
• Post and manage job advertisements on Indeed and other recruiting platforms.
• Screen applicants for qualifications, experience, professionalism, and compassion.
• Coordinate onboarding, orientation, and credential verification.
• Build and maintain a strong pipeline of quality caregivers to support agency growth.

Administrative Support

• Maintain accurate employee and client records.
• Support compliance with agency policies and Hawaii state requirements.
• Handle incoming calls, emails, and general office communications.
• Collaborate with management to improve operational processes and caregiver retention.

What We're Looking For

Required Qualifications

• Previous administrative, staffing, scheduling, recruiting, or office coordination experience
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Ability to work independently and solve problems quickly
• Proficiency with Microsoft Office and scheduling software
• Experience working in healthcare, home care, or staffing environments preferred

Preferred Qualifications

• Experience recruiting caregivers, NAs, CNAs, or healthcare professionals
• Knowledge of home care operations and caregiver scheduling
• Familiarity with Hawaii's healthcare landscape and workforce
• Working knowledge of applicant tracking systems

The Ideal Candidate

You are:

• Empathetic, compassionate, and service-oriented.
• Organized and detail-focused.
• Goal-oriented and proactive.
• Comfortable juggling multiple priorities.
• Skilled at building relationships and retaining talent.
• Able to remain calm and responsive in a fast-paced environment.
• Passionate about supporting seniors and individuals who wish to remain safely at home.

Why Join Us?

Our company’s mission is to improve the lives of the people of Hawaii. At our company, we believe that exceptional care starts with exceptional people. You'll have the opportunity to make a meaningful impact on both our clients and caregivers every day. We value teamwork, compassion, integrity, and excellence in everything we do.

Make a Difference. Build Relationships. Grow Your Career.