Administrative Coordinator

Aerotek; Hanover (MD); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

401(k)/Roth

Health & Dependent Care Spending Accounts (HSA & DCFSA)

Tuition Assistance

Time Off/Leave (PTO, Primary Caregiver/Parental Leave)

Job summary

A leading staffing firm in Hanover, MD, is looking for an Administrative / Compliance Coordinator. This entry-level position is responsible for managing the hiring, reporting, and auditing processes within the Aviation Compliance Department. The ideal candidate should have strong organizational skills, solid experience in customer service, and excellent verbal and written communication abilities. The role offers a salary range of $45,000 - $56,000 plus a bonus potential, along with comprehensive benefits including 401(k) and tuition assistance.

Qualifications

• 2 years of customer service experience or office-related experience.
• Ability to work in a dynamic environment that changes from day to day.
• Able to multi-task in a fast-paced environment.

Responsibilities

• Handle the approval process for new hires and contractors.
• Ensure reporting for departmental and regulatory compliance.
• Facilitate compliance training for staff.

Skills

Excellent verbal and written communication

Analytical and problem-solving skills

Organization and attention to detail

Ability to work independently

Customer service experience

Proficiency in MS Office applications and Excel

Education

AA degree or higher or equivalent work experience

Job description

Aerotek has an immediate opening for an Administrative / Compliance Coordinator at the corporate office in Hanover, MD.

Job Summary

The Compliance Analyst (Aviation) is responsible for working with the Aviation Compliance Department in the management of Aerotek Aviation, LLC's hiring, reporting and auditing processes. The Aviation Compliance Department is tasked with managing the FAA/DOT Drug and Alcohol testing program and enforcing hiring procedures in accordance with Company policy and Federal Aviation Administration regulations.

Will be able to assume the duties & responsibilities of the Compliance Analysts in their absence.

Essential Functions

• Handle the approval process for new hires and re-hired contractors including ensuring accuracy of paperwork, reconciling discrepancies before approval is issued, communicating approvals in accordance with department protocol and recognizing prior positives (if applicable).
• Reporting to ensure departmental and regulatory compliance.
• Auditing to ensure accuracy, compliance and uniformity.
• Facilitate DER and Compliance training to include initial and recurrent "Reasonable Suspicion" and compliance training.
• Handle outgoing and incoming DOT drug and alcohol background checks in accordance with the required deadline and departmental procedures.
• Manage FAA/DOT random testing process and ensure random testing rates set forth by ODAPC are met. This includes identifying active safety sensitive contractors, random selection, gathering of paperwork, notification to DER for selected contractors, follow up and retrieval of results.
• Manage FAA/DOT drug and/or alcohol violations process including documenting the violation, sending the SAP letter and ensuring the contractor is pulled from assignment immediately in accordance with regulatory and departmental requirements.
• Enforce company policy specific to Aviation Compliance Department including consequences for non-compliance.
• Adhere to regulatory requirements and departmental guidelines for housing and purging records.
• Additional ad hoc duties to support the Aviation Compliance Department as needed.
• AA degree or higher preferred/or equivalent work experience
• 2 years of Customer Service experience or office related experience.
• Excellent verbal and written communications.
• Ability to work in a dynamic environment that changes from day to day.
• Excellent analytical and problem-solving skills required.
• Excellent documentation and follow up skills required.
• Strong organization skills and attention to detail.
• Able to work independently.

Special Requirements

• Ability to multi-task in fast paced environment.
• Strong organization skills and attention to detail
• Excellent analytical and problem-solving skills.
• Excellent documentation and follow up skills.
• Strong determination to impact performance.
• Drive for results/Self-motivation.
• Excellent verbal and written communication skills.
• Ability to meet deadlines.
• Strong computer skills including being proficient in MS office applications and Excel.

Per Pay Transparency Acts: The range for this position is $45,000 - $56,000 + annual bonus potential of $4,000

Benefits

• 401(k)/Roth
• Insurance (Basic/Supplemental Life & AD&D)
• Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave (PTO, Primary Caregiver/Parental Leave)

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative, Customer Service, and General Business

Industry

Staffing and Recruiting