Administrative Coordinator

Indiana University Health; Fort Wayne (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

IU Health in Fort Wayne, IN, seeks an Administrative Coordinator to support the VP, Chief Practice Officer. This role sits in meetings, drives priorities, and coordinates strategic projects as the health system expands with a new hospital launch.

You will manage calendars, prepare presentations, track work plans, and help ensure accurate data and budgets. Requires a Bachelor's degree and 3–5 years of relevant experience, with strong MS Office skills.

Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Responsibilities

• Managing the VP's calendar, meeting logistics and travel arrangements with a high degree of autonomy and sound judgment
• Sitting in on and actively participating in leadership meetings, including starting or leading discussions when the VP has a conflict
• Flagging inconsistencies and helping the team stay aligned to decisions and commitments made in prior discussions
• Coordinating department-wide strategic initiatives including project tracking, work plan development and progress reporting
• Researching existing policies, identifying gaps or compliance concerns and preparing materials for meeting agendas
• Preparing high-quality presentations, reports, correspondence and communication templates for internal and external stakeholders
• Processing invoices and expense reports and handling inquiries across supported teams
• Maintaining accuracy of office records, files, resource data, reports and supporting basic budget oversight
• Supporting projects tied to the new hospital launch, including recruitment and staffing coordination
• Training and guiding junior administrative staff and overseeing their day-to-day work as needed
• Anticipating the needs of the VP and team, identifying potential issues before they arise and bringing clarity to ambiguous situations

Skills

Data analysis

MS Office

Education

Bachelor's Degree or equivalent years of experience

Job description

Overview

Administrative Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Physician Administration team in the role of Administrative Coordinator.

This is a new position created to serve as a right-hand partner to the VP, Chief Practice Officer in the Fort Wayne market. The Administrative Coordinator does far more than manage a calendar. This person sits in meetings, participates in them, and keeps priorities top of mind for the VP and the broader team. They coordinate strategic projects, flag inconsistencies, build communication templates and support initiatives tied to the opening of a new hospital in May. The Fort Wayne market is in an active growth phase, and the person in this role will be in the middle of it.

Key Relationships

Reports to: Vice President, Chief Practice Officer

Direct reports: None

Shift: Full time, Monday - Friday, onsite

Location: Fort Wayne, IN

The Scope

• Managing the VP's calendar, meeting logistics and travel arrangements with a high degree of autonomy and sound judgment
• Sitting in on and actively participating in leadership meetings, including starting or leading discussions when the VP has a conflict
• Flagging inconsistencies and helping the team stay aligned to decisions and commitments made in prior discussions
• Coordinating department-wide strategic initiatives including project tracking, work plan development and progress reporting
• Researching existing policies, identifying gaps or compliance concerns and preparing materials for meeting agendas
• Preparing high-quality presentations, reports, correspondence and communication templates for internal and external stakeholders
• Processing invoices and expense reports and handling inquiries across supported teams
• Maintaining accuracy of office records, files, resource data, reports and supporting basic budget oversight
• Supporting projects tied to the new hospital launch, including recruitment and staffing coordination
• Training and guiding junior administrative staff and overseeing their day-to-day work as needed
• Anticipating the needs of the VP and team, identifying potential issues before they arise and bringing clarity to ambiguous situations

Candidate Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

The "DNA" for Success

Right-Hand Partner:

You are in the room, engaged in the work, and trusted to move things forward when your leader cannot be there. You understand the priorities and you protect them.

Organized and Clarity-Driven:

You bring structure to ambiguity. You are the person who builds the work plan, tracks what matters and keeps the team grounded.

Confident at the Table:

You ask questions, offer ideas and speak up when something does not add up.

Customer Service Oriented:

You work alongside hospital leaders, physicians and advanced practice providers.

Mission Connected:

IU Health exists to change lives every day. The work you support is what makes that possible in Fort Wayne and the surrounding region.

Indiana University Health leadership play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.