Administrative Coordinator

NAI Columbia; Columbia (SC); On-site; USD 40,000 - 55,000; Full time

Job summary

A commercial real estate firm in Columbia, SC, is looking for an Administrative Coordinator to provide support to brokers and management. This role includes managing documentation, assisting with correspondence, and coordinating marketing efforts. The ideal candidate should possess strong initiative, attention to detail, and excellent communication skills. Join a team that values creativity and problem-solving while offering opportunities to grow in the commercial real estate field.

Qualifications

• Must possess personal integrity and initiative.
• Ability to manage multiple responsibilities while maintaining high quality standards.
• Familiarity with internal documentation and file administration.

Responsibilities

• Provides internal support to assigned brokers and senior leadership.
• Coordinates the creation of marketing flyers/packages.
• Verifies contracts and maintains compliance with policies.
• Tracks broker listings and manages shared files.

Skills

Attention to detail

Strong communication skills

Time management

Initiative

Job description

For a self-starter seeking a fast-paced entrepreneurial full-service commercial real estate firm.

The Administrative Coordinator is responsible for providing internal support to assigned brokers, senior leadership, management, and other members of the administrative team.

At NAI Columbia, we are committed to innovation, hard work, intelligent risk and the future.The right person for the position must possess personal integrity, initiative and attention to detail qualities and the ability to manage multiple responsibilities while maintaining high quality standards. This position collaborates with fellow Administrative Coordinator s, the Director of Research, and the Marketing Specialist on best practices and techniques.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Core duties and responsibilities include the following.Other duties may be assigned:

• Provides support to assigned brokers by:completing internal documentation and file administration, conducting minor bookkeeping and invoicing, and registering for NAI and Industry Events.
• Provide administrative support to assigned brokers and leasing agents to include assisting with correspondence, document preparation, telephone and email communication, and greeting clients.
• Coordinate the creation of marketing flyers/packages.
• Verifies contracts and closing documentation is maintained and in compliance with NAI Policies.
• Compile listing files to include executed listing agreement, order property signage, etc..
• Process Sign Work Orders
• Compile closed files to include all required documentation, close deal, have sign removed, and remove listing from all internet sites. Prepares brokerage proposals
• Track broker listings, tenant representations assignments, pending transactions, etc…
• Track brokerage proposals pitched and work with the marketing team to implement marketing plans for proposals won.
• Manage and monitor the shared files.
• Review and revise the required monthly property marketing reports to owners.
• Develop working knowledge of property database to assist caller inquiries regarding property information (sales or leasing).
• Assist with front desk coverage on a weekly basis.
• Other duties may include assisting Research and Marketing departments.
• Miscellaneous job duties such as filing and performing other NAI administrative duties as assigned.

ABOUT NAI COLUMBIA

As a true broker-owned firm, NAI Columbia does business differently. There’s no one-size-fits-all approach. We empower our team to be creative problem solvers and always go the extra mile.

Founded on Jan. 1, 2019, NAI Columbia is a full-service commercial real estate firm located in Columbia, S.C., providing brokerage, property management, project management, development and consulting services.

NAI Columbia was born from a partnership with NAI Earle Furman in Greenville, S.C., along with eight local principals that served as senior brokers with NAI Avant. NAI Avant derived from national real estate developer Edens and Avant, which was founded in Columbia, S.C. in 1966. NAI Avant continued serving the Midlands before its sunsetting and reformation as NAI Columbia under new leadership and a new company structure.

With over 200 years of combined local experience in commercial real estate among its eight partners, NAI Columbia is made up of knowledgeable experts dedicated to building on the history of the firm by adding new technology, tools and personnel to preserve and grow the group’s position as a top firm in the region.