Administrative Coordinator

Internal Revenue Service; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

A prominent firm is seeking an Administrative Coordinator in Atlanta to oversee administrative operations, provide HR support, and ensure effective budget management. Applicants should have at least a Bachelor's Degree and proven experience in similar roles, with strong organizational and interpersonal skills. The position offers a comprehensive benefits package and a supportive work environment.

Benefits

Comprehensive medical plans

401(k) with profit sharing

Short and long term disability insurance

Paid time off for new parents

Qualifications

• Minimum 3 years in a similar capacity.
• Continued education in human resources and/or operations and management a plus.

Responsibilities

• Oversees administrative operations including HR, Safety, Facilities.
• Conducts staff interviews and HRIS data management.
• Supports firm policies and monitors expense budgets.

Skills

Interpersonal skills

Communication skills

Organization

Time management

Problem solving

Analytical skills

Judgment

Education

Bachelor’s Degree

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position can be filled in our Atlanta office.

Description:

We are seeking an Administrative Coordinator to join our team. Day to day oversight support of administrative operations, including HR, Safety, Facilities, and Accounting and Budgeting.Reports to Office Manager and/or other Firm Management.

Key Responsibilities Include:

• Develops and maintains a strong understanding of firm, local office or departmental administrative operations.
• Assist with the coordination of attorney/secretarial assignments. Coordinate support staff requests for time off and assure adequate coverage for all administrative departments.
• Conduct staff candidate interviews, process candidates and create orientation schedules. Asist with conducting performance counseling. Monitor and maintain HRIS data and personnel files. Participate in staff evaluation process including review of evaluations for content, coordination of evaluations for meetings and assist in meetings when required.Maintain knowledge of firm benefits.
• Support firm and office employee and service initiatives and functions.
• Assist in implementation and enforcement of firm policies.
• Assist in monitoring and controlling expense budget, including review, submission and approval of certain office overhead expenses.
• Communicate with building management and office regarding building security, employee safety and facility maintenance requirements. Coordinate with Office Manager and firm Director of Real Estate.
• Assist in coordinating office relocations.
• Special projects as assigned.

Required Skills:

• Excellent interpersonal and communications skills
• Ability to prioritize work and to work independently
• Sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.
• Must work well in team environment and maintain a positive team atmosphere.
• Excellent organization, time management, problem solving and analytical skills.
• Basic/intermediate knowledge of employment laws and Human Resource management

Required Qualifications and Education:

• Bachelor’s Degree
• Minimum 3 years in similar capacity; Continued education in human resources and/or operations and management a plus

The above job description is meant to describe the general nature and level of work being performed. This is not an exhaustive list of all responsibilities, duties and skills required for the position. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.