Administrative Coordinator

Appleton Engraving, Inc.; Appleton (WI); On-site; USD 23,419 - 27,552; Full time

Benefits offered by this job

No nights or weekends

Competitive pay

Paid training

Stable year-round employment

Friendly team

Growth opportunities

Job summary

Appleton Engraving, Inc. is seeking a highly organized Administrative Coordinator to support daily operations. This full-time role (Mon–Fri, 9:00 AM–5:00 PM) handles purchasing, shipping, receiving, and production tracking, acting as a hub between customers, vendors, and the production team.

No nights or weekends, competitive hourly pay, paid training, and growth opportunities are offered. The position emphasizes accurate paperwork, timely updates, and effective communication to keep orders

Qualifications

• Must be highly organized, detail oriented and able to manage multiple priorities.
• Experience supporting daily operations and coordinating between teams.
• Strong communication and interpersonal skills for internal and external partners.

Responsibilities

• Maintain production schedules and tracking spreadsheets to ensure on-time delivery.
• Handle purchasing, create and issue purchase orders, and track deliveries.
• Receive, inspect, and organize incoming materials and paperwork.
• Package, label, and ship customer orders and manage shipping questions.
• Support production tracking and keep records current and accessible.
• Serve as a reliable hub between customers, vendors, and production team.

Skills

Organization

Communication

Attention to detail

Multitasking

Customer service

Education

High school diploma

Tools

Microsoft Excel

Job description

Appleton Engraving, Inc. is seeking a highly organized, detail-oriented Administrative Coordinator to support daily operations. This full-time, Monday–Friday (9:00 AM–5:00 PM) role is responsible for purchasing, shipping, receiving, production tracking, and general administrative support to keep orders moving efficiently and on schedule. The ideal candidate thrives on organization, follows through on open tasks, and serves as a reliable hub between customers, vendors, and the production team. No nights or weekends. Why Join Appleton Engraving? Monday–Friday schedule (9:00 AM – 5:00 PM) No nights or weekends Competitive hourly pay Paid training Stable, year‑round employment Friendly team environment Opportunity for growth

Responsibilities

• Administrative Support
  • Maintain production schedules and tracking spreadsheets
  • Keep paperwork organized and complete
  • Update customer and order information
  • Organize electronic files and documents
  • Follow up on outstanding tasks and open orders
  • Assist management with day-to-day administrative projects
• Purchasing
  • Create and issue Purchase Orders
  • Order materials and office supplies
  • Track vendor orders and deliveries
  • Follow up with suppliers regarding late shipments
  • Maintain purchasing records
• Receiving
  • Receive incoming materials and deliveries
  • Verify packing slips and quantities
  • Inspect shipments for damage
  • Label and organize incoming materials
  • Enter receiving information into company software
  • Notify production when materials arrive
• Shipping
  • Package customer orders
  • Prepare UPS and FedEx shipments
  • Print shipping labels and paperwork
  • Verify orders before shipment
  • Track outgoing shipments
  • Assist customers with shipping questions
• Production Tracking
  • Maintain the On-Time Delivery (OTD) Tracker
  • Monitor open orders and due dates
  • Update production status throughout the day
  • Communicate scheduling concerns to management

What Success Looks Like

• Help ensure orders stay on schedule
• Process Purchase Orders accurately
• Receive and organize incoming materials independently
• Ship customer orders with minimal supervision
• Maintain production tracking reports
• Keep administrative records organized and current
• Help ensure customer orders are completed on time
• Become a dependable resource for the office and production team

Qualifications

• Previous work in a customer-facing position
• Must possess exemplary interpersonal skills, communication skills, and active listening skills
• High school graduate, G.E.D. recipient, or equivalent
• Highly organized and detail-oriented
• Dependable and punctual
• Proficient in Microsoft Excel
• Comfortable using computers and learning new software
• Able to manage multiple priorities
• Strong communication skills
• Self-motivated
• Positive and professional
• Comfortable working independently and as part of a team
• Able to follow precise instructions with a strong focus on quality and fine details

Preferred Qualifications

• Microsoft Outlook
• Purchasing, shipping (UPS/FedEx), or inventory/receiving experience
• Office administration or customer service experience
• Basic understanding of inventory and supply ordering
• Ability to review and quote from customer drawings or artwork
• Inventory or receiving experience
• Customer service experience

Compensation: $17 - $20 hourly

Responsibilities

• Administrative Support
  • Maintain production schedules and tracking spreadsheets
  • Keep paperwork organized and complete
  • Update customer and order information
  • Organize electronic files and documents
  • Follow up on outstanding tasks and open orders
  • Assist management with day-to-day administrative projects
• Purchasing
  • Create and issue Purchase Orders
  • Order materials and office supplies
  • Track vendor orders and deliveries
  • Follow up with suppliers regarding late shipments
  • Maintain purchasing records
• Receiving
  • Receive incoming materials and deliveries
  • Verify packing slips and quantities
  • Inspect shipments for damage
  • Label and organize incoming materials
  • Enter receiving information into company software
  • Notify production when materials arrive
• Shipping
  • Package customer orders
  • Prepare UPS and FedEx shipments
  • Print shipping labels and paperwork
  • Verify orders before shipment
  • Track outgoing shipments
  • Assist customers with shipping questions
• Production Tracking
  • Maintain the On-Time Delivery (OTD) Tracker
  • Monitor open orders and due dates
  • Update production status throughout the day
  • Communicate scheduling concerns to management

What Success Looks Like

• Help ensure orders stay on schedule
• Process Purchase Orders accurately
• Receive and organize incoming materials independently
• Ship customer orders with minimal supervision
• Maintain production tracking reports
• Keep administrative records organized and current
• Help ensure customer orders are completed on time
• Become a dependable resource for the office and production team

Qualifications

• Previous work in a customer-facing position
• Must possess exemplary interpersonal skills, communication skills, and active listening skills
• High school graduate, G.E.D. recipient, or equivalent
• Highly organized and detail-oriented
• Dependable and punctual
• Proficient in Microsoft Excel
• Comfortable using computers and learning new software
• Able to manage multiple priorities
• Strong communication skills
• Self-motivated
• Positive and professional
• Comfortable working independently and as part of a team
• Able to follow precise instructions with a strong focus on quality and fine details

Preferred Qualifications

• Microsoft Outlook
• Purchasing, shipping (UPS/FedEx), or inventory/receiving experience
• Office administration or customer service experience
• Basic understanding of inventory and supply ordering
• Ability to review and quote from customer drawings or artwork
• Inventory or receiving experience
• Customer service experience