Administrative Contract Specialist

New Mexico Forestry Division; Albuquerque (NM); On-site; USD 45,000 - 65,000; Full time

Job summary

New Mexico Forestry Division seeks a Contracts Specialist to assist with development and management of division contracts, ensuring scopes of work, deliverables, compensation, and match requirements are met.

You will work with proposals for various contract types, support encumbrance creation, budgeting policies, and maintain compliance for approximately $70 million per year.

Qualifications

• Experience with state financial/procurement work
• Excellent written and oral skills
• Advanced Microsoft Office software experience

Responsibilities

• Contract management
• Contract coordination
• Contract and grant tracking
• Administrative assistance

Skills

Communication skills

MS Office proficiency

Budgeting / accounting experience

Education

Associate degree in accounting, economics, finance, business administration, or related field

Job description

The New Mexico Forestry Division retains lead responsibility for wildland fire management on all non-federal, non-tribal, and non-municipal lands, maintaining fire suppression capacities and emphasizing public and firefighters' safety. The Forestry Division promotes healthy, sustainable forests and watersheds in New Mexico for the benefit of current and future generations.

Why does this job exist?

The purpose of the position is assist with management and completion of Division contracts and to ensure contract compliance requirements are met in the development of scopes of work, deliverables, compensation, and match requirements. The position is responsible for usinginformation provided in written proposals to successfully manage the contract development, implementation and completion. The position will assist in the development of a wide variety of contract types including, but not limited to Professional Service Contracts, Forest Thinning Work Plans, Joint Powers Agreements, Memorandum of Agreements, Governmental Service Agreements, Request for Proposals, and Invitations to Bid for approximately $70 million dollars per year. The position requires knowledge of contract management policy and procedures, state and federal procurement requirements, state budgeting policies and procedures, and financial procedures to create encumbrances for project implementation.

How does it get done?

• Contract management
• Contract coordination
• Contract and grant tracking
• Administrative assistance

Who are the customers?

Primary customers are private forest land owners, cooperating natural resource agencies, local governments, tribal nations, and non-federal forest landowners.

The ideal candidate will have experience in the following:

• State financial/procurement work
• Excellent written and oral skills
• Advanced Microsoft Office software experience

Associate degree in accounting, economics, finance, business administration, or related field and two (2) years of directly related experience in budgeting, accounting, auditing, statistical analysis or similar experience. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience. For use at the State Investment Council only: any budgeting, accounting, and/or auditing experience is acceptable.