Administrative & Communications Coordinator

City-of-Delray-Beach,-Fl; Delray Beach (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

City of Delray Beach is seeking an administrative support professional to handle front desk operations at City Hall and support the Parks and Recreation Department. The role involves producing newsletters, presentations, and other materials with design software and digital media tools.

The ideal candidate has an Associate degree or higher, 3+ years budgeting or accounting experience (or 5+ years of clerical support with strong English and computer skills).

Qualifications

• Two-year college with an Associate degree in Accounting, Economics or Business Administration and 3+ years budgeting or moderately complex accounting work, OR a High School Diploma and 5+ years of clerical support experience.
• Knowledge of business English and spelling; and ability to operate a computer with MS Office Suite, design software and digital media tools.
• Ability to follow written and verbal instructions, prepare documents, and communicate professionally.

Responsibilities

• Oversee front desk operations at City Hall and serve as back up to the Community Center, directing customer service staff and scheduling.
• Compile weekly updates from Parks and Recreation divisions for management reporting.
• Coordinate and prepare the department's monthly newsletter and other communications using design software and digital media tools.
• Prepare reports, spreadsheets, correspondence, presentations and other administrative documents.
• Backup for departmental deposits, refunds, and credit card transactions including reconciliation and documentation.
• Serve as a department resource for RecTrac and other administrative systems; provide staff support and troubleshooting.
• Coordinate with Parks and Recreation divisions and other City departments to support departmental operations; attend meetings and assist with projects.
• Work City events, holidays and some weekends as required.

Skills

MS Word

MS Excel

MS Outlook

Design software

Creative digital media tools

Customer service

Organizational skills

Communication skills

Education

Associate degree in Accounting, Economics or Business Administration

High School Diploma or GED

Tools

MS Word

MS Excel

MS Outlook

Design software

Creative digital media tools

Job description

City of Delray Beach is seeking an administrative support professional to handle front desk operations at City Hall and support the Parks and Recreation Department. The role involves producing newsletters, presentations, and other materials with design software and digital media tools.

The ideal candidate has an Associate degree or higher, 3+ years budgeting or accounting experience (or 5+ years of clerical support with strong English and computer skills).