Administrative & Communications Assistant

University Health Partners of Hawai'i; Honolulu (HI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Flexible spending plan

Retirement plan with 3% match

Employee assistance program (EAP)

Pet Insurance

Prepaid legal

Job summary

University Health Partners of Hawai'i seeks an Administrative & Communications Assistant to perform a wide range of duties under the HK Business Operations Manager and in collaboration with the Marketing Manager of UH Manoa SONDH. The role involves coordinating events, preparing materials, and supporting leadership with internal and external communications.

Proficiency in Google Suite, Canva, and file management is expected, along with strong writing, organization, and teamwork across

Qualifications

• Associate's degree or equivalent in Business Administration, Education, Communications, or related field; or equivalent combination of education and experience.
• Three years of professional experience in administration operations, outreach coordination, communications, marketing or project management.

Responsibilities

• Collaborate with leadership and may receive direction from Marketing Manager.
• Coordinate day-to-day administrative and event logistics.
• Prepare reports and polished materials for printing.
• Support staff and vendors; manage file naming and document storage.
• Utilize Google Suite and Canva for collateral materials and communications.

Skills

Google Suite

Event planning

Communications

Project management

Writing & editing

Dropbox

Canva

Piktochart

Microsoft Word

Photos/printing prep

Education

Associate's degree or equivalent in Business/Communications

Tools

Canva

Piktochart

Dropbox

Job description

The Administrative & Communications Assistant is expected to perform a wide variety of duties. These duties may involve routine standard assignments and non-standard assignments. This may require integrating different and unrelated processes and procedures to achieve a desired outcome. The Administrative & Communications Assistant is expected to work independently and with a high degree of competence under the supervision and guidance of the HK Business Operations Manager. The position will collaborate with and may receive direction from the Marketing Manager of the University of Hawaii at Manoa School of Nursing & Dental Hygiene (SONDH).

Please see the attached job description for more information.

Learn more about the programat https://nursing.hawaii.edu/hawaii-keiki/.

Location: UH Manoa

MINIMUM QUALIFICATION REQUIREMENTS

Education/Training

• Associate's degree or equivalent certification in Business Administration, Education, Communications, or a related field, OR an equivalent combination of education and relevant professional experience, which includes previous supervisory experience.

Experience/Skill

• Three years of professional experience with responsibilities in administration operations, outreach coordination, communications, marketing, project management or equivalent education/training or experience.
• Procuring services, processing payments, and organizing items.
• Planning and execution of day-of logistical coordination for events.
• Formatting and typesetting documents and reports, basic understanding of photography and file formats, and setting up documents for printing at professional printers.
• Supporting multiple individuals within the leadership team while managing ongoing routine projects and responsibilities.
• Working knowledge of Google Suite including Sites, Drive, Docs, Sheets, Slides, and Forms.
• Editing templated collateral materials using Canva, Piktochart or other similar software.
• Ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparing reports and other materials.
• Ability to establish and maintain effective working relationships with organizations, groups, team leaders and members, vendors, and individuals.
• Excellent written and verbal communication skills are required, as well as communication with staff, between departments, and with clients and contractors.
• Ability to operate a personal computer and word processing software such as Microsoft Suite, including but not limited to Word, Excel, PowerPoint, Publisher, etc.
• Basics understanding of social media and experience using various social media platforms.
• Ability to use Dropbox or other similar online storage services to file documents with an understanding of file naming conventions and best practices of organizing online documents for a medium-size organization.

BENEFITS

• Generous time off benefits
• 100% employee health and dental coverage and vision
• Flexible spending plan
• Retirement plan with up to 3% dollar-for-dollar company matching contributions
• Employee assistance program (EAP)
• Pet Insurance, Prepaid legal with competitive rates