Administrative Clerk Temp

Dutech Systems Inc.; Fitchburg (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

Dutech Systems Inc. is seeking an Administrative Assistant to provide clerical support, assist with operational activities, and maintain records. Responsibilities include data entry for HCSIS investigations, handling office supplies, and managing confidential information.

Ideal candidates will be organized, proficient in MS Office, and able to maintain confidentiality while managing reception duties and correspondence efficiently.

Qualifications

• Prior experience in a clerical or administrative office environment.
• Familiarity with filing systems and record-keeping practices.
• Basic computer skills, including word processing and email applications.

Responsibilities

• Provide clerical support for HCSIS investigations.
• Maintain the historical file system and track records.
• Manage reception area and process incoming/outgoing mail.

Skills

Ability to read, write, and comprehend the English language

Ability to use proper grammar, punctuation, and spelling

Knowledge of clerical office practices

Skill in typing

Ability to follow instructions

Effective oral communication

Ability to assemble information

Ability to maintain accurate records

Ability to establish harmonious relationships

Discretion with confidential information

Tools

MS Office

Common office equipment

Job description

Works directly with Administrative Assistant I and Area Director, assisting in implementation of daily operational activities. Responsible for clerical support of HCSIS Stage I and Stage II investigations including data entry/correspondence. Back up for ordering supplies, office equipment and furniture. This includes maintaining a relationship with the Regional Business Office and various vendors that items are purchased from. Responsible for maintaining historical file system; which includes purging records and filing. Maintains Ineligible file system. Reviews forms, lists, documents, correspondence and/or applications for accuracy and completeness. Performs typing tasks utilizing MS Office programs, as needed and requested, including correspondences, etc. assist SCs with copying and mailing of ISPs. Maintains Reception Area including security, processing incoming and outgoing mail, switchboard, and maintaining In/Out board for staff. Maintains level of confidentiality around staff cell phone numbers, consumer information, confidential material including files that are being purged and individual consumer crisis. Maintains filing system for processing of MASSCAP information. Maintains tracking system for Safety Plans and Monthly Site Visits and other duties as assigned.

Required Skills

• Ability to read, write, and comprehend the English language
• Ability to use proper grammar, punctuation, and spelling
• Knowledge of clerical office practices and procedures, including office correspondence and the types and uses of office equipment
• Skill in typing at a minimum of 20 mailable words per minute
• Ability to follow written and oral instructions and directions
• Ability to communicate effectively through oral expression
• Ability to assemble items of information in accordance with established procedures
• Ability to file materials in accordance with standard filing procedures
• Ability to maintain accurate records
• Ability to establish and maintain harmonious working relationships with others
• Ability to deal tactfully with others
• Ability to exercise discretion when handling confidential information

Desired Skills

• Prior experience in a clerical or administrative office environment
• Familiarity with standard filing systems and record-keeping practices
• Experience using common office equipment (copiers, scanners, fax machines)
• Basic computer skills, including word processing and email applications