Administrative Clerk - REV Cycle - Full Time

Cataldo Ambulance Service Inc.; Somerville (MA); On-site; USD 35,000 - 45,000; Full time

Job summary

Cataldo Ambulance Service Inc. in Somerville, Massachusetts, is seeking an Administrative Clerk to join their Billing and Revenue Cycle department. This role involves providing administrative support, managing correspondence, and ensuring effective communication within the department.

The ideal candidate should have a high school diploma and at least one year of administrative experience. Strong organizational skills and proficiency in Microsoft Office are essential. The position offers a dynamic work environment with opportunities for growth.

Qualifications

• 1+ years of experience in an administrative/office environment.
• Ability to communicate effectively, both verbally and in writing.
• Experience with computer systems required, including web-based applications.

Responsibilities

• Provide administrative support to the Billing and Revenue Cycle department.
• Answer incoming calls and manage correspondence.
• Maintain a clean and organized reception area.

Skills

Communication skills

Analytical skills

Organization skills

Interpersonal skills

Problem-solving skills

Education

High school diploma or GED equivalent

Tools

Microsoft Office Applications

Billing systems (RescueNet, Zirmed/Waystar)

Job description

The Administrative Clerk is responsible for providing administrative support to the Billing and Revenue Cycle department. Addressing and facilitating incoming calls, directing them appropriately and in a timely manner. Accurately maintaining and organizing incoming correspondence and mail and performing data entry and administrative tasks for the department.

Key Responsibilities

• Greeting and assisting customers and vendors in a professional and courteous manner and directing them to the department or scheduled appointment.
• Answering incoming calls and routing to the appropriate person/department
• Maintaining the reception area in a clean, organized and tidy manner.
• Open and close reception area, ensuring properly staffed and phones are live during business and operating hours (M-F 8:30am-5:00pm)
• Process daily mail, including deliveries, and ensure delivery to proper recipient
• Print and process claims, bills and other forms on a daily basis
• Process specialized contracts on a monthly and bi-weekly basis according to contract specifications
• Process and transmit EDI batches daily according to standards
• Follow up on EDI batches daily to ensure batches have been accepted and rejected batches/claims are reprocessed same day
• Monitor funds on postage machine
• Monitor and manage all office inventory, including all paper, envelopes and forms
• Process Medical Record Requests
• Assist with and complete additional projects as needed or necessary
• Maintains knowledge of and complies with all company policies, procedures, and guidelines at all times.
• Must maintain a reliable attendance record
• Completes other duties as requested and assigned

Education & Experience

• High school diploma or GED equivalent.
• 1+ years of experience in administrative/office environment
• Experience with computer systems required, including web-based applications and some Microsoft Office Applications preferred.
• Experience working with billing systems (RescueNet, dispatch billing, Zirmed/Waystar preferred.

Licensure, Certification, Registration

• Not Applicable to this role as a requirement

Knowledge, Skills and Abilities

• Communicate effectively, both verbally and in writing; ability to understand and carry out verbal and written instructions.
• Analytical skills to gather and interpret data
• Ability to exercise sound judgment and discretion at all times
• Strong interpersonal skills
• Excellent organization skills: attention to detail and follow-through
• Resolve issues quickly and efficiently
• Able to multitask, take charge and ownership of tasks
• Ability to work independently and in a team setting
• Handle highly confidential information with complete discretion
• Ability to work in a Fast paced, high demand environment

Requirements

• Must be minimum of 18 years of age
• Ability to meet the essential duties and physical, mental and sensory requirements of the position at all times.
• Comply with UDS drug screening at any and all times
• Completion and receipt of satisfactory background check and MA CORI (Criminal Offender Record Information), verification may be required annually.

The physical demands described here are representative of those that must be met and maintained by an employee to successfully perform the essential functions of the job.

Physical Requirements

• Stationary Position: Frequently required to sit for long periods at a desk.
• Manual Dexterity: High level of finger dexterity to operate computers, calculators, and office machinery.
• Handling/Reaching: Frequent need to reach with hands/arms, handle files, and feel objects.
• Lifting/Moving: Ability to lift, carry, or move documents, files, or office equipment (typically up to 10-25 pounds).
• Movement: Intermittent walking, standing, bending, or stooping to access files

Mental/Cognitive Requirements

• Organization: Exceptional organizational and time-management skills to handle daily tasks.
• Attention to Detail: Ability to input data accurately and read fine statistical reports.
• Communication: High-level verbal and written communication skills, including professional telephone etiquette.
• Problem-Solving: Ability to manage deadlines and resolve issues

Sensory Requirements

• Vision: Close vision, peripheral vision, depth perception, and ability to adjust focus to read computer screens and printed documents.
• Hearing: Ability to hear and understand speech in person and on the telephone.
• Speech: Ability to communicate clearly in person and via phone.