Administrative Clerk – Law Department

City of Kettering; Dayton (OH); On-site; USD 43,000 - 64,000; Full time

Job summary

The City of Kettering is seeking a full-time Administrative Clerk for the Law Department. This role is crucial for supporting the office with clerical and administrative tasks, ensuring confidentiality, and providing outstanding customer service. Applicants should possess strong organizational skills and familiarity with legal documentation. Benefits include comprehensive insurance and retirement plans.

Benefits

Medical, Dental, Vision, and Life Insurance

OPERS retirement

Vacation, Personal, and Sick Leave

Qualifications

• Detail-oriented and highly organized.
• Proficient in Microsoft Office and Adobe Acrobat.
• Ability to draft correspondence accurately.

Responsibilities

• Assist visitors as a receptionist.
• Compose and process correspondence and legal documents.
• Maintain office supplies and manage inventory.

Skills

Strong administrative skills

Organizational skills

Communication skills

Customer service

Attention to detail

Education

High school diploma or equivalent

Business school training in clerical or legal office skills

Tools

Microsoft Office (Word, Excel, Access)

Adobe Acrobat

Job description

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Join to apply for the Administrative Clerk – Law Department role at City of Kettering

The City of Kettering is recruiting for the position of:

Full-Time Administrative Clerk – Law Department

Pay ranges from $21.09 to $30.33 per hour

Medical, Dental, Vision, and Life Insurance

OPERS retirement

Vacation, Personal, and Sick Leave

The City of Kettering is seeking a detail-oriented and highly organized Administrative Clerk for the Law Department. This position plays a crucial role in supporting the office through clerical and administrative tasks, maintaining confidentiality, and providing exceptional customer service.

Key Responsibilities

Serve as receptionist, assisting visitors to the office.

Answer phones, take messages, and direct inquiries appropriately.

Compose, type, proofread, and process correspondence, reports, and legal documents.

Manage office supplies, orders, and inventory.

Maintain the legal library and organize case files in compliance with records retention policies.

Schedule and maintain the office calendar.

Operate office equipment (computers, scanners, printers, copy machines, etc.).

Perform other administrative duties as assigned.

Qualifications & Skills

Strong administrative, organizational, and communication skills (oral and written).

Proficiency in Microsoft Office (Word, Excel, Access), Adobe Acrobat, and other office software.

Knowledge of legal principles, office procedures, and terminology.

Ability to draft correspondence and other documents with accuracy.

Excellent customer service and interpersonal skills to interact with staff and the public.

Ability to maintain confidentiality and handle sensitive information professionally.

Strong attention to detail, grammar, and accuracy in clerical work.

Ability to work independently and manage multiple tasks efficiently.

Regular and predictable onsite attendance is required.

Preferred Experience & Education

Experience in clerical or administrative work involving legal documentation.

High school diploma or equivalent, with business school training in clerical or legal office skills.

Paralegal Training Or Experience Preferred.

Prior experience in a law office, municipal government, or legal environment preferred.

Compensation

Pay Range $43,867/year ($21.09/hour) to $63,086/year ($30.33/hour); contingent upon the candidate’s related skills, knowledge and abilities. Comprehensive benefits include medical, dental, and vision insurance, attractive retirement plan, vacation leave, sick leave, holiday pay and other fringe benefits.

APPLICATION PROCESS

Please use our online application portal at https://www.ketteringoh.org/jobs/ by 5 p.m. EST on June 30,2025 to complete an application and submit a resume and cover letter. For more information about this position, including position description, please visit: www.ketteringoh.org/jobs/.

EQUAL OPPORTUNITY EMPLOYER

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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