Administrative Clerk

Wood, Smith, Henning & Berman LLP; Highlands Ranch (CO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Salary package with bonus

Medical, dental, vision insurance

PTO, paid sick time and holidays

Flexible work-from-home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP seeks an Administrative Clerk for its Denver (Highlands Ranch) office. This full-time, onsite position Monday–Friday requires prior law firm experience.

You will assist with document management, trial prep, and daily administrative tasks, while greeting clients and supporting office operations. Responsibilities include managing mail, coordinating conference rooms, processing invoices, and assisting with deposits, imaging, and record retrieval.

Qualifications

• Must have law firm experience and be able to handle multiple tasks with strong organization.

Responsibilities

• Assist with document management, filing, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks
• Greet clients and guests professionally
• Set up and manage conference rooms for depositions and meetings
• Assist with processing invoices and maintaining invoice records
• Handle mail processing and general office duties
• Support paralegals with medical records and radiology imaging
• Scan, copy, and save documents as needed
• Order supplies and maintain office equipment

Skills

Self-starter

Team player

Organized

Multitasking

Reliable

Flexible

Professional communication

Tools

MS Word

MS Excel

Outlook

Job description

National law firm seeks an Administrative Clerk for its Denver (Highlands Ranch) office. This position is a full-time, onsite position Monday-Friday. You must have law firm experience - no exceptions.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, paid sick time and paid holidays
• A flexible work from home policy
• Referral program