Administrative Clerk

Sterling Engineering, Inc.; Blairsville (Indiana County); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Remote-enabled work option? (if stated

Employee engagement events

Job summary

Sterling Engineering, Inc. is seeking an Administrative Assistant to provide day-to-day operational, project, and employee engagement support. The role focuses on logistics, onboarding, recruiting coordination, and document management on a contract-to-hire basis.

The ideal candidate will excel with Microsoft Office, manage multiple priorities, and work effectively in a remote-enabled environment while supporting a collaborative team.

Qualifications

• Proficiency with Microsoft Word, Excel, PowerPoint, OneNote and Outlook.
• Strong organizational and communication abilities.
• Ability to manage multiple priorities independently.

Responsibilities

• Support onboarding, including I-9 initiation, scheduling, and benefits enrollment.
• Assist recruitment via posting positions, reviewing resumes, and ATS workflow.
• Coordinate travel for events and assist with employee engagement.
• Generate and manage contracts/documents in PandaDoc (MSAs/SOWs).
• Maintain filing systems and support licensing activities; back up invoicing.

Skills

Strong organizational skills

Excellent communication

Ability to work independently

Customer service mindset

Initiative/ownership

Education

High School Diploma or GED

Associate’s Degree in Business Administration or related

Administrative Assistant Certificate (preferred)

Tools

PandaDoc

Applicant Tracking System

Job description

Job Description

Job Description

Job Summary:

The Administrative Assistant provides day-to-day operational, project, and employee engagement support across the organization. This position requires advanced proficiency in Microsoft Office tools and a strong sense of ownership and accountability. This role will be on the logistics team . This will be a contract to hire opportunity.

Primary Duties and Responsibilities: Employee Engagement Support

• Support new hire onboarding activities, including I-9 initiation, onboarding meeting scheduling, document creation and management, and benefit enrollment support
• Assist with recruiting efforts by posting open positions, reviewing resumes, managing applicant workflows in the applicant tracking system, and coordinating follow-up communication
• Communicate with candidates and recruiting agencies, including providing applicant feedback
• Coordinate travel arrangements for company events and conferences
• Assist with planning and coordinating employee events, work/life celebrations, and welcome packages
• Place employee orders for business cards and related materials

Business Operations Support

• Manage shared email inboxes through daily monitoring, triage, and distribution of messages
• Process physical mail, including receiving, scanning, filing, and forwarding to appropriate recipients
• Create, manage, and maintain contracts and related documents in PandaDoc, including MSAs and SOWs
• Provide document control support, including intake, formatting, PDF conversion, tracking, approval coordination, uploads, and revision management
• Maintain organized digital and physical filing systems
• Provide support for business licensing activities
• Serve as backup support for invoicing processes
• Enter and track executive expense report submissions

Project & General Administrative Support

• Serve as backup support for project controls, including project intake, setup, and archiving
• Provide administrative support to the People and Strategy team as needed
• Post approved company updates on LinkedIn and Facebook using provided or approved content
• Perform other administrative duties as assigned

Required Education and Experience:

• High School Diploma or GED
• Associate’s Degree in Business Administration, Office Administration, or Communications (preferred)
• Administrative Assistant Certificate (preferred)

Required Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Word, Excel, PowerPoint, OneNote, and Outlook
• Strong organizational and communication skills
• Ability to work independently and effectively manage multiple priorities
• Willingness to take initiative and go beyond assigned tasks
• Ability to work independently and efficiently in remote environments
• Client-focused mindset with strong customer service skills
• Receptive to feedback and committed to continuous improvement