Administrative Business Partner - ShipOS

Palantir; New York (NY); Hybrid; USD 60,000 - 97,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off as needed

401k plan

Paid leave for new parents

Job summary

Palantir is looking for an Administrative Business Partner in New York to support operations in its ShipOS partnership with the U.S. Navy. This pivotal role involves managing schedules, coordinating supplier engagements, and supporting onboarding logistics.

The ideal candidate will exhibit strong organizational skills and digital literacy, ensuring efficient team operations in a fast-paced environment.

Qualifications

• Previous administrative, operations, or coordination experience.
• Excellent digital literacy, including proficiency with Microsoft products.
• Strong written communication skills.
• U.S. citizenship required.

Responsibilities

• Manage calendar and scheduling for leaders across teams.
• Coordinate supplier engagements and track availability.
• Drive weekly update processes and maintain records.
• Support onboarding logistics and team documentation.

Skills

Organizational skills

Written communication

Digital literacy

Problem-solving

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

A World-Changing Company

Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.

The Role

ShipOS is Palantir's partnership with the U.S. Navy to modernize the American maritime industrial base — accelerating submarine production, shipyard operations, and supplier coordination across the country. It is one of the highest-priority programs at the company and moves fast. Our Administrative Business Partners don’t just support leaders — they’re the backbone of the busiest people on the team. You will work directly with the leads running our Shipbuilder, Suppliers, and Shipyards workstreams, anticipate needs before they’re voiced, own the details no one else sees, and make the high-performing team run even faster. This is a strategic role, requiring the ability to forecast and plan for changing circumstances with complicated data inputs.

Core Responsibilities

• Own calendar management and deconfliction across multiple workstream leads — onsite visits, supplier visits, internal syncs, and Navy stakeholder meetings
• Schedule and track supplier engagements end-to-end: who’s rolling on and off, when they’re available, and which team member is covering each slot
• Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team
• Chase follow-ups and action items so leads don’t have to
• Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they’re resolved
• Book domestic travel arrangements and process expense reports
• Help plan and support team events and external gatherings
• Work autonomously and in close collaboration with teammates, government counterparts, and external partners
• Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out-of-office restrictions
• Arrange business and other travel itineraries for core team events and members (includes coordinating team travel, tracking who is going onsite, calendaring, conference room bookings)
• Support in-office customer visits and any on-site customer events (includes reserving conference rooms, catering requests, badging, communications, scheduling, and more)
• Support external event planning and coordination
• Maintain records of business and personal transactions and submit expense reports for key team members
• Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)
• On & off-boarding new joiners
  • includes tracking and scheduling of 30/60/90 process (scheduling meetings between people, people lead, and team lead)
  • citizenship verification and customer badging process
  • Adding new joiners to team-wide meetings and calendar events
• Maintain onboarding resources and team documentation
• Understand the team and client landscape

What We Value

• You move fast and close loops — you don’t let things fall through the cracks.
• Strong written communication; you can own a weekly update without heavy editing from the people you support.
• Organized and proactive — you surface blockers before they become problems.
• High sense of urgency and ability to reprioritize on the fly in a fast-moving environment.
• Thoughtful, tactful, and discreet — you’re interacting with Navy officials, shipbuilders, and senior Palantir leadership.
• Comfortable in ambiguity — Palantirians thrive in ambiguous environments.

What We Require

• Previous administrative, operations, or coordination experience.
• Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, Teams).
• Strong written communication skills.
• U.S. citizenship required (program operates in classified and government-sensitive environments).

Salary

The estimated salary range for this position is $60,000 – $97,000 per year. Total compensation may also include Restricted Stock Units, sign‑on bonus and other potential future incentives. The estimate excludes the value of any potential sign‑on bonus, the value of any benefits offered, and the potential future value of any long‑term incentives. The final compensation will be determined by each individual’s relevant qualifications, work experience, skills, and other factors.

Benefits

• Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance
• Employees are automatically covered by Palantir’s basic life, AD&D and disability insurance
• Commuter benefits
• Paid time off is taken as needed, not accrual based
• Two weeks paid time off built into the end of each year (subject to team and business needs)
• 10 paid holidays throughout the calendar year
• Supportive leave of absence program including time off for military service and medical events
• Paid leave for new parents and subsidized back‑up care for all parents
• Fertility and family‑building benefits including but not limited to adoption, surrogacy, and preservation
• Stipend to help with expenses that come with a new child
• Employees can enroll in Palantir’s 401k plan

We are proud to be an Equal Opportunity Employer for all, including but not limited to Veterans and those with disabilities. Palantir is committed to making the application and hiring process accessible to everyone and will provide a reasonable accommodation for those living with a disability. If you need an accommodation for the application or hiring process, please reach out and let us know how we can help.