Administrative Business Partner

Vantage Oleochemicals, Inc; New York (NY); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

PTO

Job summary

EQ Office in New York City is seeking an Administrative Business Partner to provide high‑level support to executives and teams.

This role is based in the NY office, five days a week, and requires prioritization, discretion, and strong communication as you manage calendars, travel, invoices, and reports. You will become a trusted liaison, improving workflows and keeping executives informed with proactive follow‑ups.

Qualifications

• Four or more years of administrative support experience in real estate, consulting and/or financial services industries.

Responsibilities

• Schedules meetings, conference calls and manage travel arrangements.

Skills

Administrative support

Microsoft Excel

Calendar management

Communication skills

Travel coordination

Problem solving

Tools

Outlook

Word

Excel

PowerPoint

DocuSign

FedEx

Teams

Zoom

Adobe Acrobat

Job description

Please review the Job Applicant Privacy Notice.About UsPerform Properties is a Blackstone Real Estate portfolio company focused on high‑performing retail and office properties with people‑appeal - vibrant spaces where people actively choose to work, shop, and gather. With expertise in transactions, development, leasing, and management, we oversee approximately 30 million square feet of properties across the U.S.Our culture is built on our OneTeam foundation - a shared commitment to collaboration, innovation, and knowledge sharing across roles, teams, and time zones. Guided by this foundation, our OneTeam Core Values define how we show up every day:· Act with Intention· Make It Happen· Raise the Bar· Stay Curious· Win as OneJoin a team where performance and partnership go hand in hand.Job SummaryThe Administrative Business Partner will use professional and relationship building skills to provide an anticipatory and high level of administrative and project support. As an Administrative Business Partner, you will anticipate the needs of the team and help them stay focused on their projects by resolving operational and administrative issues before they arise. This role will move quickly with the ever-changing environment, and you will use this knowledge to strategically support the team. You will leverage your relationships to creatively get things done, find answers and improve existing workflows. You will be an integrated member of the departments you support and will learn and share industry and organizational specific reporting, cadences, and best practices. We are looking for a highly self-motivated professional who can prioritize tasks and work under pressure to handle a wide variety of activities in a changing environment and can handle all confidential matters with discretion.This role is in the New York office 5 days a week.Essential Job FunctionsTeam Lead Administrative SupportSupports EVP, Head of Leasing, and SVP, LeasingSchedules meetings, conference calls and manage travel arrangements.Support of Outlook calendars, meeting prioritization, draft agendas, take notes, and send out follow-up.Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.Utilizes shared files, FedEx, DocuSign, to ensure document management and execution.Compiles, prepares and submits expense reports for management team.Builds strong network of resources and collaborators to solve day-to-day administrative challenges quickly and calmly.Departmental and Functional ExpertiseDives into departmental administrative processes and establish standards; pro-actively send reminders and establish solid relationships with internal and external stakeholders.Responsible for first-level department reports, forms, and plans and will utilize Word, Excel and PowerPoint heavily and translate concepts into visually organized decks and spreadsheets.Learns the department-specific software needs and in some cases become super-user or first-level administrator of data and/or access.Works with department head to understand the budget for the group and process invoices and expenses accordingly.Validates invoices, confirm proper coding and then submit to appropriate software for payment. Troubleshoot missing invoices, expedite where necessary, and interact with vendors and accounting to ensure payment.Provides a bridge for smooth communication between executives and internal departments; demonstrating thoughtfulness and discretion to maintain credibility, trust and support with senior management team.Office CoverageOrganizes periodic company events such as all team meetings, department events, holiday parties and other events as needed.May provide primary or back-up office management support in ordering and stocking supplies, working on space planning, access and moves and point of contact for organizing tours. Expert on their geographic location in providing recommendations for hotels, meals, and activities.Support regional team members with various administrative tasks and ad-hoc projects.Assumes additional responsibilities and perform special projects as needed or directed.Miscellaneous data entry for various projects.Qualifications and Technical CompetenciesExcellent communication skills in written and oral communications; able to communicate effectively with individuals at all levels of the organizationStrategic thinker who is able to frequently assess the “why” and tailor work product and communication as needed; escalate issues with potential solutions and pivot with changesMeticulous planner who is detailed in planning, execution and follow-upFour or more years of administrative support experience in real estate, consulting and/or financial services industriesAdvanced skills with Microsoft Excel, Word, PowerPoint requiredExcellent technical, interpersonal, and analytical skills required; utilization of previous file sharing and collaboration software to understand capabilities and leverage to get things doneWorks well as part of a team, takes ownership in projects, and works quickly and effectively under strict deadlinesProficiency with Teams, Zoom, Adobe AcrobatAbility to multitask in a fast-paced growth-oriented companyBenefits & CompensationBenefits: The Company provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays and paid time off (PTO).Base Salary Range: $110,000-$120,000. This represents the presently-anticipated low and high end of the Company’s base salary range for this position. Actual base salary range may vary based on various factors, including but not limited to location and experience.The additional total direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibilityEEO StatementThe Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [e-mail].