Administrative Business Partner

Vantage Oleochemicals, Inc; United States; On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

health insurance coverage

retirement savings plan

paid holidays

paid time off (PTO)

Job summary

Perform Properties seeks an Administrative Business Partner in its New York office to support senior leaders with proactive, high‑level administrative and project assistance. You will anticipate needs, resolve issues before they arise, and help keep teams focused on core priorities in a fast‑moving environment.

You will coordinate calendars, meetings, travel, and expense reporting while maintaining discretion with confidential information.

Qualifications

• Four or more years of administrative support experience in real estate, consulting and/or financial services industries.
• Advanced skills with Microsoft Excel, Word, PowerPoint required.
• Excellent communication skills in written and oral communications; able to communicate effectively with individuals at all levels of the organization.
• Proficiency with Teams, Zoom, Adobe Acrobat.

Responsibilities

• Schedule meetings, conference calls and travel arrangements for executives.
• Manage Outlook calendars, draft agendas, take notes and circulate follow‑ups.
• Support document management and execution using shared files, FedEx, DocuSign.
• Prepare and submit expense reports for management team.
• Build a network of resources to resolve administrative challenges quickly.

Skills

Administrative support

MS Office

Communication

Team collaboration

Tools

Microsoft Excel

Word

PowerPoint

Outlook

Teams

Zoom

Adobe Acrobat

Job description

Please review the Job Applicant Privacy Notice. About Us Perform Properties is a Blackstone Real Estate portfolio company focused on high‑performing retail and office properties with people‑appeal - vibrant spaces where people actively choose to work, shop, and gather. With expertise in transactions, development, leasing, and management, we oversee approximately 30 million square feet of properties across the U.S. Our culture is built on our OneTeam foundation - a shared commitment to collaboration, innovation, and knowledge sharing across roles, teams, and time zones. Guided by this foundation, our OneTeam Core Values define how we show up every day:

• Act with Intention
• Make It Happen
• Raise the Bar
• Stay Curious
• Win as One

Join a team where performance and partnership go hand in hand.

Job Summary

The Administrative Business Partner will use professional and relationship building skills to provide an anticipatory and high level of administrative and project support. As an Administrative Business Partner, you will anticipate the needs of the team and help them stay focused on their projects by resolving operational and administrative issues before they arise. This role will move quickly with the ever‑changing environment, and you will use this knowledge to strategically support the team. You will leverage your relationships to creatively get things done, find answers and improve existing workflows. You will be an integrated member of the departments you support and will learn and share industry and organizational specific reporting, cadences, and best practices. We are looking for a highly self‑motivated professional who can prioritize tasks and work under pressure to handle a wide variety of activities in a changing environment and can handle all confidential matters with discretion. This role is in the New York office 5 days a week.

Essential Job Functions

• Team Lead Administrative Support Supports EVP, Head of Leasing, and SVP, Leasing Schedules meetings, conference calls and manage travel arrangements.
• Support of Outlook calendars, meeting prioritization, draft agendas, take notes, and send out follow‑up.
• Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Utilizes shared files, FedEx, DocuSign, to ensure document management and execution.
• Compiles, prepares and submits expense reports for management team.
• Builds strong network of resources and collaborators to solve day‑to‑day administrative challenges quickly and calmly.

Departmental and Functional Expertise

• Dives into departmental administrative processes and establish standards; pro‑actively send reminders and establish solid relationships with internal and external stakeholders.
• Responsible for first‑level department reports, forms, and plans and will utilize Word, Excel and PowerPoint heavily and translate concepts into visually organized decks and spreadsheets.
• Learns the department‑specific software needs and in some cases becomes super‑user or first‑level administrator of data and/or access.
• Works with department head to understand the budget for the group and process invoices and expenses accordingly.
• Validates invoices, confirm proper coding and then submit to appropriate software for payment.
• Troubleshoot missing invoices, expedite where necessary, and interact with vendors and accounting to ensure payment.
• Provides a bridge for smooth communication between executives and internal departments; demonstrating thoughtfulness and discretion to maintain credibility, trust and support with senior management team.

Office Coverage

• Organizes periodic company events such as all team meetings, department events, holiday parties and other events as needed.
• May provide primary or back‑up office management support in ordering and stocking supplies, working on space planning, access and moves and point of contact for organizing tours.
• Expert on their geographic location in providing recommendations for hotels, meals, and activities.
• Support regional team members with various administrative tasks and ad‑hoc projects.
• Assumes additional responsibilities and perform special projects as needed or directed.
• Miscellaneous data entry for various projects.

Qualifications and Technical Competencies

• Excellent communication skills in written and oral communications; able to communicate effectively with individuals at all levels of the organization
• Strategic thinker who is able to frequently assess the “why” and tailor work product and communication as needed; escale issues with potential solutions and pivot with changes
• Meticulous planner who is detailed in planning, execution and follow‑up
• Four or more years of administrative support experience in real estate, consulting and/or financial services industries
• Advanced skills with Microsoft Excel, Word, PowerPoint required
• Excellent technical, interpersonal, and analytical skills required; utilization of previous file sharing and collaboration software to understand capabilities and leverage to get things done
• Works well as part of a team, takes ownership in projects, and works quickly and effectively under strict deadlines
• Proficiency with Teams, Zoom, Adobe Acrobat
• Ability to multitask in a fast‑paced growth‑oriented company

Benefits & Compensation

• health insurance coverage
• retirement savings plan
• paid holidays
• paid time off (PTO)

Base Salary Range: $110,000-$120,000. This represents the presently‑anticipated low and high end of the Company’s base salary range for this position. Actual base salary range may vary based on various factors, including but not limited to location and experience. The additional total direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility.

EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [e-mail].

Perform Properties is a best-in-class, diversified real estate operating platform with expertise in high‑quality, grocery anchored shopping centers and premier office assets. Perform is positioned to create more engaging experiences for customers, deliver long‑term value for tenants, and drive stronger performance across its portfolio. Perform has expertise in transactions, development, leasing, and management, and benefits from a multi‑sector focus, data driven strategy, and national reach. The company focuses on properties with People‑Appeal—dynamic spaces where people and businesses actively choose to work, shop, and gather, enhancing the communities around them. Formed through the combination of ShopCore, ROIC, and EQ Office, Perform Properties leverages the shared experience, scale, and operational strengths of three leading organizations.

Job Applicant Privacy Notice