Strategic Operations & Projects Administrator

RMS Energy; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Full benefits (medical, dental, vision

401(k) with company match

Paid time off (PTO)

Education support

Employee assistance program

Job summary

RMS Energy in Orlando, FL is seeking an Administrative Business Manager to coordinate scheduling, materials, financials, and reporting. This role bridges project execution with business administration, supporting both operations and leadership to ensure on-time, on-budget delivery with high quality and documentation.

You will manage records, oversee handoffs between Sales and Operations, maintain backlogs and accruals, and track equipment and material usage to minimize waste.

Qualifications

• 5+ years in production control, operations coordination, or logistics; military logistics training accepted.
• Strong mathematical skills for cost tracking, job rollups, and invoice verification.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage project records from order entry through final invoice, ensuring complete and accurate documentation.
• Coordinate Sales and Operations handoffs to support planning, scheduling, and resource assignment.
• Maintain production backlogs, job status logs, and monthly accruals.
• Process material requisitions, track deliveries, resolve availability issues, and stage materials for active projects.
• Maintain equipment and special tool inventories, including preventive maintenance and calibration schedules.
• Track equipment locations using the company’s designated tracking system.
• Monitor and control material usage to reduce waste, maintain accurate inventory records, and support cost-control measures.
• Ensure test reports are processed, logged, reviewed, and submitted on time.
• Review completed job documentation for accuracy and completeness and resolve missing information.
• Manage invoicing to reduce errors and delays and support cash flow.
• Track job costing and ensure accurate cost roll-up in financial and production systems.
• Support continuous improvement by identifying process gaps and operational efficiencies.

Skills

Production coordination

Math skills

MS Office

Prioritization

Analytical skills

Education

Bachelor's degree in engineering, business or technical field

Tools

SAGE

CRM tools

Job description

RMS Energy in Orlando, FL is seeking an Administrative Business Manager to coordinate scheduling, materials, financials, and reporting. This role bridges project execution with business administration, supporting both operations and leadership to ensure on-time, on-budget delivery with high quality and documentation.

You will manage records, oversee handoffs between Sales and Operations, maintain backlogs and accruals, and track equipment and material usage to minimize waste.