Administrative & Budget Support Specialist

Colorado State University; Golden (CO); On-site; USD 40,000 - 48,000; Full time

Job summary

Colorado State University’s Colorado State Forest Service NE Area in Golden is seeking an administrative support specialist to handle office operations, fiscal tasks, and customer service for the CSU CSFS program.

The role focuses on budget tracking, invoicing, procurement, and document management, with opportunities to support outreach and program administration while collaborating with supervisors and staff.

Qualifications

• Two years of administrative support experience including budget oversight.
• Combination of related education and/or experience equal to two years.
• Proficiency in Microsoft Office Suite.
• Experience tracking expenditures and processing invoices.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with annual budget requests and quarterly staffing exercises; track expenses across multiple accounts.
• Monitor Area accounts, travel and training costs, program spending, invoicing and deposits; process purchase orders, reimbursements, GL transfers, disbursement vouchers, and mobile deposits per CSU/CSFS policy.
• Serve as backup to the Accounting Technician II staff for P‑Card reallocation in CSU systems (e.g., Kuali Financial System) and reconcile using reports (e.g., VistaPlus, WebFocus, Power BI).
• Manage Area SharePoint, calendars, and filing systems; maintain supply inventories; coordinate office equipment maintenance/vendor services; support facilities requests and Area fleet records/registrations.
• Support program/grant administration and tasks (tracking, reimbursements, documentation) in coordination with supervisory staff.
• Organize meetings/logistics; assist with updates to contractor and Qualified Vendor Lists; develop workflow desk guides and train staff on CSU/CSFS systems and processes.
• Provide professional customer service (front desk, phones, mail, outreach); evaluate requests and route to appropriate staff or external partners.
• Assist with public relations, agency outreach, and educational programming for Area operations and agency programs targeted to landowners, public, government agencies, and cooperators through communications, information distribution, website content, and event support.

Skills

Customer service

Microsoft Office

Budget tracking

Attention to detail

Scheduling meetings

Education

Two years related education/experience

Tools

Kuali

Pcard reallocation

Travel vouchers

Power BI

VistaPlus

WebFocus

Job description

Colorado State University’s Colorado State Forest Service NE Area in Golden is seeking an administrative support specialist to handle office operations, fiscal tasks, and customer service for the CSU CSFS program.

The role focuses on budget tracking, invoicing, procurement, and document management, with opportunities to support outreach and program administration while collaborating with supervisors and staff.