ADMINISTRATIVE ASST

Integritus Healthcare, Inc.; Pittsfield (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

Integritus Healthcare, Inc. in Pittsfield, Massachusetts, seeks an Administrative Assistant to provide essential support within the organization. Key responsibilities include effective communication with patients and families, maintaining confidentiality, and assisting in various administrative tasks.

Applicants should have at least two years of experience in a similar role, a high school diploma, and strong organizational skills. The position plays a vital role in ensuring seamless operations and support for medical staff and patients.

Qualifications

• Minimum of two years experience as an Administrative Assistant.
• Experience in accounts payable is preferred.
• Demonstrates good communication and public relations skills.

Responsibilities

• Communicate with patients, families, caregivers, and staff.
• Maintain confidentiality of all patient information.
• Assist in taking referrals and communicating with the Referral and Admissions Team.

Skills

Effective communication

Organizational skills

Understanding of medical terminology

Computer skills

Ability to handle multiple tasks

Education

High school diploma or equivalent

Business college (1-2 years preferred)

Tools

Allscripts

Office technology (copier, printer, fax, scanner, telephone)

Job description

Location: Hospice Care in the Berkshires, South St, Pittsfield, MA 01201, USA

The Administrative Assistant is a skilled member of the support services staff. Each Administrative Assistant will be assigned primary responsibilities and will be expected to provide support for general administrative job functions.

Essential Job Functions

• Communicate effectively with patients, families, caregivers and staff either face‑to‑face or by telephone.
• Answer incoming calls and forward or refer to appropriate staff member or take a message if the person is unavailable. Triage patient/family telephone calls to clinical staff.
• Maintain confidentiality of all patient information.
• Complete routine reports and new assignments in an accurate and timely manner.
• Assist in taking referrals and communicating with the Referral and Admissions Team.
• Assist in entering data into the appropriate tracking systems.
• Assist in the process of putting together medical records or other packets.
• Assist in filing open and closed medical records as needed.
• Assist in stocking incoming office supplies and medical supplies as needed.
• Assist in sending, receiving and monitoring faxes for all staff.
• Provide back‑up or assistance to other administrative staff when needed.
• Track patient certifications and monitor RN recertification assessments.
• Assist Admissions Office with referrals.
• Assist with admission, transfer, death, and discharge communication.
• Track and order printed materials.
• Assist with survey process and data upload.
• Assist in preparing patient documentation as needed.
• Assist in verification & documentation of patient insurance information.
• Assist in archiving records as needed.
• Assist with processing payroll as needed.
• Enter invoices from supply delivery vendors in Allscripts.
• Other duties as assigned.

Qualifications

• Minimum of two (2) years of experience as an Administrative Assistant.
• Experience in accounts payable.
• High school diploma or equivalent required.
• One (1) or two (2) years of business college preferred.
• Demonstrates good written and oral communication skills and public relations skills.
• Understand medical terminology.
• Strong computer skills.
• Ability to work with office technology, such as copier, printer, fax, scanner, telephone.
• Must be able to handle multiple tasks and meet deadlines and possess excellent organizational skills.
• Ability to represent and articulate the BHCS mission, vision and strategies in developing, implementing and coordinating the HR department.

Working Conditions

Works in office areas as well as throughout the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends and holidays and on other shifts/positions as necessary. Is subject to call‑back during emergency conditions (e.g., severe weather, evacuation, post‑disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel. Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals. Physical and sensory requirements: While performing the duties of this job, the employee is constantly required to communicate and listen. This position requires standing, walking, twisting and bending.

Other Duties

Please note this job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.