Administrative Asst

Apex Systems; Fort Wayne (IN); Remote; USD 39,000 - 44,000; Full time

Job summary

Apex Systems seeks an administrative support professional to manage essential duties within a defined area. Responsibilities include data organization, effective communication, and problem-solving within diverse teams. This remote position requires living within an hour of the office for occasional meetings.

Benefits

Medical, dental, and vision insurance

401K plan with company match

Employee stock purchase program

Health Savings Account options

Employee Assistance Program (EAP)

Qualifications

• Three years of administrative work experience required.
• Must demonstrate computer proficiency.
• Experience with timekeeping and financial systems is helpful.

Responsibilities

• Conduct various types of journal entries for corrections.
• Support work like Joint Use, Invoicing, and Field personnel.
• Communicate via email and messaging.

Skills

Organizational skills

Analytical skills

Communication

Problem-solving

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Office Products

Job description

Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.) and, when prepared by the business unit, are described separately on an addendum to this position description.

Pay Rate: $19.10/hour

Locations Fort Wayne Indiana

Essential Job Functions & Tasks:

1. Major responsibilities:

Review work order packets for accuracy; Conduct various types of journal entries for corrections; Self-driven to accomplish goals with overall direction; Work/Communicate with internal groups to support work like Joint Use, Invoicing, and Field personnel; Communicate via email and messaging.

2. Communication and interpersonal skills:

Listens to and understands written and verbal instruction; communicates effectively with co-workers and other employees and/or customers outside work area; answers phone calls clearly and with a friendly, helpful tone; works effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity.

Answers customer questions but knows when appropriate to refer questions or issues to others; actively learns the function of the department and each employee responsibility to assist customers more effectively; exhibits concern and sensitivity to others.

4. Problem solving and initiative:

Applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the basic, routine level.

Basic Qualifications:

Education Requirements: High school diploma or GED. Experience: Three years of administrative work experience. Demonstrated computer proficiency including the use of Microsoft Office Products. Experience with timekeeping and financial systems helpful. Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem-solving skills.

Additional Requirements: Physical Demand Level is Sedentary

1. Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.

2. Displays good analytical and problem-solving skills

3. Demonstrated proficiency with computers and the use of office-oriented software products

Possible OT is available based on workload

This is a remote position but must live within an hour of the office since we do come together in office for meetings/presentations etc.

Training will be done onsite Mon-Thurs for at least 1-2 weeks.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [e-mail] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview:Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.