Administrative Associates II - Office Assistant

nc; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

The North Carolina Forest Service, part of the Department of Agriculture and Consumer Services, is seeking an Administrative Associate II (S) to assist the Assistant District Forester and Office Manager with clerical and financial tasks in the forest management program.

duties include preparing documents, filing, accounts payable/receivable, invoicing, reception, HR assistance, purchasing, and maintaining computer systems.

Qualifications

• High school or GED and one year of administrative experience; or an equivalent combination of education and experience.
• Working knowledge of accounts payable and receivables.
• Proficiency with Microsoft Office and QuickBooks.

Responsibilities

• Preparing and reviewing computer-generated documents.
• Electronic and hard copy filing; file organization.
• General accounting and accounts receivable; invoicing.
• Reception and directing of the public; HR assistance.
• Purchasing and requisition according to agency standards.
• Maintenance of local computer and technology systems.
• Emergency response support for wildfire or other incidents as needed.

Skills

Accounts payable/receivable

Spelling/punctuation accuracy

Time management

Education

High school diploma or GED

Equivalency combination of education and experience

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

QuickBooks

Internet navigation

Job description

Agency Dept of Agriculture , Consumer Services

Division North Carolina Forest Service

Job Classification Title Administrative Associate II (S)

Position Number 60032238

Grade NC02

About Us

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

Description of Work

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

The North Carolina Forest Service (NCFS) is designated as an emergency response Division and a team of professionals who provide forest protection, resource management, and environmental education to the residents and landowners of NC through a variety of programs. The NCFS provides services to the 100 counties in NC.

The primary purpose of this position is to assist and support the Assistant District Forester in the forest management program area. Also provides support and assistance to the District Forester and Office Manager in relation to other areas of North Carolina Forest Service (NCFS) program delivery.

Duties include but are not limited to:

• preparing and reviewing computer-generated documents
• electronic and hard copy filing
• file organization
• general accounting and accounts receivable
• invoicing
• reception and directing of the public
• human resource and personnel assistance
• purchasing and requisition according to agency standards
• maintenance of local computer and technology systems
• emergency response relating to financial and/or administrative support of wildfire suppression or other "all-risk" emergency incidents as needed

A computer competency and basic accounting skills test will be administered during the interview.

Duty Station Location: 220 Sardis Road, Asheville, NC 28806

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $31,200 - $51,249

• Working knowledge of accounts payable and receivables
• Ability to use correct spelling, punctuation, and specialized vocabulary
• Ability to utilize office equipment and other technology to meet work needs such as: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and QuickBooks
• Ability to navigate the internet to gather, retrieve, enter, create, proofread, and accurately edit a variety of clerical documents
• Ability to multitask and set priorities as well as manage time efficiently to meet expected deadlines

All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.

Questions regarding this posting? Contact 919-707-3201.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.