Administrative Associates II - Office Assistant

State of North Carolina - Agriculture & Consumer Services; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

The North Carolina Forest Service, a division of the State of North Carolina, seeks an Administrative Associate II to support district foresters and office management. Responsibilities include document preparation, filing, accounts receivable/payable, invoicing, reception, and basic HR assistance.

Strong MS Office and QuickBooks skills are valued. This readvertised posting requires the ability to multitask, manage time efficiently, and handle emergency/financial support tasks as needed.

Qualifications

• High school diploma or GED with 1 year administrative experience.
• Equivalent combination of education and experience may apply.
• Proficiency with MS Office and QuickBooks preferred.

Responsibilities

• Prepare and review computer-generated documents and manage filing systems.
• Maintain accounts receivable and payable, invoicing, and basic financial records.
• Greet and direct the public; reception duties.
• Provide HR and personnel assistance as needed.
• Assist with purchasing and requisitions per agency standards.

Skills

Accounts payable/receivable

Spelling & punctuation

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

QuickBooks

Internet research

Multitasking

Time management

Education

High school diploma or GED

Administrative experience (1 year)

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

QuickBooks

Job description

AgencyDept of Agriculture , Consumer ServicesDivisionNorth Carolina Forest ServiceJob Classification TitleAdministrative Associate II (S)Position Number60032238GradeNC02About UsThe N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.Description of Work*** This is a readvertisement. All previous applicants MUST reapply to be considered. ***Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.The North Carolina Forest Service (NCFS) is designated as an emergency response Division and a team of professionals who provide forest protection, resource management, and environmental education to the residents and landowners of NC through a variety of programs. The NCFS provides services to the 100 counties in NC.The primary purpose of this position is to assist and support the Assistant District Forester in the forest management program area. Also provides support and assistance to the District Forester and Office Manager in relation to other areas of North Carolina Forest Service (NCFS) program delivery. Duties include but are not limited to: preparing and reviewing computer-generated documents; electronic and hard copy filing; file organization; general accounting and accounts receivable; invoicing; reception and directing of the public; human resource and personnel assistance; purchasing and requisition according to agency standards; maintenance of local computer and technology systems; and emergency response relating to financial and/or administrative support of wildfire suppression or other \"all-risk\" emergency incidents as needed.A computer competency and basic accounting skills test will be administered during the interview.Duty Station Location: 220 Sardis Road, Asheville, NC 28806Knowledge Skills and Abilities/Management PreferencesRecruitment Range: $31,200 - $51,249Working knowledge of accounts payable and receivables.Ability to use correct spelling, punctuation, and specialized vocabulary.Ability to utilize office equipment and other technology to meet work needs such as: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and QuickBooks.Ability to navigate the internet to gather, retrieve, enter, create, proofread, and accurately edit a variety of clerical documents.Ability to multitask and set priorities as well as manage time efficiently to meet expected deadlines.Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.Please follow the instructions to apply online. It is important that your application includes all your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application. Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. *Questions regarding this posting? Contact 919-707-3201.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Alyssa Bartholomew HollickRecruiter Email: [e-mail]