Administrative Associate (Psychology)

Florida State University; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Florida State University’s Department of Psychology is seeking an HR Transactions Representative responsible for HR actions for Staff, Graduate Assistants, OPS, Work-Study, and Post-docs. This role supports onboarding, tracking, and payroll processes, acting as a liaison within the department.

The position emphasizes accuracy, compliance with university policies, and effective communication with stakeholders.

Qualifications

• High school diploma and three years of experience (may substitute post-high-school education/experience).
• Detail-oriented and able to meet deadlines.
• Ability to gather, interpret, report and edit information.
• Experience with Excel and willingness to learn new programs.
• Ability to interpret and apply university policies.

Responsibilities

• Process HR transactions for Staff, Graduate Assistants, and OPS appointments (including hiring, reappointments, terminations).
• Submit appointments and gather onboarding documents from employees.
• Track and follow HR transactions to completion.
• Serve as Time and Leave coordinator to ensure timely payroll payments.
• Maintain departmental HR/payroll tracking spreadsheets for all employees in the department.
• Create Graduate Assistant reappointment letters and coordinate mass appointments.

Skills

Detail-oriented

Microsoft Excel

Communication

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Department

Department of Psychology | College of Arts & Sciences

Responsibilities

This position is a Human Resources representative, responsible for the HR transactions for all Staff, Graduate Assistants, and OPS appointments in the Department of Psychology and assists the Sr. Administrative Specialist with faculty HR processes.

The Administrative Associate plays a crucial role in the success of the Psychology Department. By serving in this position, you will contribute directly to the success of the academic teaching and research efforts at Florida State University.

• Serving as the HR Transactional Rep processing all personnel actions including hiring, reappointments, and terminations for all Staff, Graduate Assistants, and OPS employees including Work-Study, and Post-docs for the Department of Psychology.
• Submitting appointments and communicating with onboarding employees to gather required documents.
• Tracking, monitoring, and following up with HR transactions until completion.
• Serving as Time and Leave coordinator for the Department to ensure timely and accurate payment for all employees by monitoring active appointment reports, and payroll cost center reports on a bi-weekly basis.
• Maintaining departmental tracking spreadsheets to ensure all HR and payroll information is accurate and up to date for all employees of the department.
• Creating Graduate Assistant reappointment letters, inputting Graduate Student Mass appointments, and acting as liaison between students and the Center for Global Engagement.

Qualifications

high school diploma and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Experience performing accurately in a detail-oriented environment and meeting deadlines.
• Ability to demonstrate critical thinking skills.
• Ability to gather, interpret, report and/or edit information.
• Experience with Microsoft Office Suite, especially Excel, and willingness to learn new computer programs.
• Ability to interpret and apply related University policies, procedures, principles, and practices.
• Experience communicating effectively verbally and in writing and the ability to establish and maintain effective working relationships.

Helpful

The ideal candidate for this position is someone who is flexible, adapts easily to the needs of multiple stakeholders, is detailed-oriented, enjoys problem-solving, and is able to organize tasks and meet deadlines.

Excellent verbal and written communication skills and the ability to establish and maintain effective working relationships are required. Someone who is committed to service excellence, able to maintain a productive, ethical work environment and thrives when working independently, but can also work as a team player.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

Anticipated starting salary for the position is in the mid $30,000's.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.