Administrative Associate - Maury CI

State of North Carolina; Missouri; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community…

Paid Parental Leave

Job summary

NC Department of Adult Correction seeks an Administrative Associate II (S) at Maury Correctional Institution in Hookerton, NC. The role involves clerical tasks, appointment scheduling, and handling medical records with confidentiality.

Responsibilities include typing medical reports, data entry, and maintaining records; daily duties involve office communications and supporting health services staff in a secure prison setting.

Qualifications

• High school diploma or GED required; one year of administrative experience preferred.
• Proficiency in Microsoft Office and data handling is expected.
• Ability to maintain confidential information and manage records is essential.

Responsibilities

• Type medical reports and schedule appointments.
• Answer phones and perform clerical tasks.
• Prepare statistical reports and data entry.
• Review and maintain medical records on site in a confidential manner.
• Ensure records are initiated, processed, and complete during transfers as needed.
• Perform general administrative duties in Health Services policy compliance.

Skills

Microsoft Office Programs

Excel

Administrative functions

Office machines

Data analysis

Confidential information

Organization

Education

High school diploma or GED

Equivalent combination of education and experience

Tools

Microsoft Office

Personal computers

Job description

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Associate II (S)

Position Number

60060982

Grade

NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Maury Correctional Institution in Hookerton, NC. Maury Correctional Institution is a close-custody prison housing male offenders. The facility is designed to house a maximum capacity of 1500 offenders.

Positions at this level perform this position is located in mental health. This position will have daily contact with offenders inside the institution. Duties and responsibilities include, but are limited to typing medical reports, appointment scheduling, telephone duties, preparing statistical reports, data entry, reviewing medical records for completeness, maintaining medical records on site in the confidential manner and performing clerical functions as required in compliance with Health Services policy and procedures. The Administrative Specialist I ensures all records are initiated, processed and complete when transferred as appropriate in a timely manner

Knowledge Skills and Abilities/Management Preferences

Salary Range: $ 31,200 - $51,249

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Documented proficiency in Microsoft Office Programs.
• Documented experience in Excel
• Demonstrated experience in performing administrative functions in an office setting
• Demonstrated ability to operate office machines and personal computers
• Demonstrated ability to record, compile, summarize and analyze data
• Demonstrated experience in maintaining confidential information
• Demonstrated experience in organization, retention, review and filing of records
• Demonstrated knowledge of medical terminology

The Posting Will Close At 11:59 PM The Night Before The End Date

State Benefits Information:

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

About The Division of Comprehensive Health Services:

Comprehensive Health Services (CHS) delivers health services to individuals incarcerated in North Carolina state prisons. Our mission is to provide constitutionally appropriate medical, mental health, dental, and pharmaceutical care that meets professional standards. CHS health professionals ensure access to timely, essential, and comprehensive services and programs that support the wellbeing of incarcerated individuals. This care is delivered by licensed staff and through partnerships with private providers and the University of North Carolina system.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members

Veterans’ and National Guard Preference

• Applicants seeking Veteran’s Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the “National Standards to Prevent, Detect, and Respond to Prison Rape.” Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibition

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, NCDAC will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

High school or General Educational Development (GED) diploma and one year of administrative experience;

or

an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.