Administrative Associate, Kidney Cancer Program

UT Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement programs

Parental leave

Wellness programs

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks an Administrative Associate for the Kidney Cancer Program (KCP). The role supports the Program Director, coordinates recruitment, plans conferences and events, and helps manage patient care operations and budgets in a fast-paced, mission-driven environment.

Required is a high school diploma with 4 years of related experience or a Bachelor's degree preferred. This full-time position offers comprehensive benefits and opportunities for professional

Qualifications

• Bachelor's degree preferred.
• 4+ years related work experience; higher education considered.

Responsibilities

• Direct support to Program Director across patient care, research and education with calendar management and travel logistics.
• Coordinate and support faculty and staff recruitment efforts.
• Plan and execute multiple monthly faculty and trainee conferences and larger events including patient-facing and educational events.
• Assist with efficient patient visits and support an exceptional care experience and patient advocacy program.
• Process expense reports, invoices, and requisitions while monitoring expenditures.
• Support core programmatic administrative functions and other duties as needed.

Skills

Detail-oriented

Calendar management

Travel logistics

Recruitment support

Event planning

Education

Bachelor's degree

Tools

Budget tracking

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Administrative Associate - Kidney Cancer Program (KCP)

UT Southwestern Medical Center

The Kidney Cancer Program (KCP) at UT Southwestern Medical Center, a program recognized by the National Cancer Institute with a Specialized Program of Research Excellence (SPORE) award and by D CEO & Dallas Innovates with a finalist Healthcare Innovation Award is seeking an exceptional Administrative Associate to join our high-performing team.

We are seeking a capable, detail-oriented professional with a Bachelor's degree (preferred) who thrives in a dynamic, mission-driven, fast-paced environment and is motivated to contribute to world-class patient care, groundbreaking research, and leading-edge education.

Key Responsibilities

• Direct Support to Program Director
  Support program director across the program missions of patient care, research and education including calendar management and travel logistics.
• Drive Recruitment Excellence
  Coordinate and support faculty and staff recruitment efforts.
• Lead High-Impact Events & Conferences
  Plan and execute multiple monthly faculty and trainee conferences as well as larger less frequent events including patient facing and educational events.
• Enhance Patient Care Operations
  Assist with efficient, well-coordinated patient visits supporting an exceptional care experience and a patient advocacy program.
• Ensure Financial Accuracy & Accountability
  Process expense reports, invoices, and requisitions while monitoring expenditures to support sound financial management.
• Deliver Operational Excellence
  Support core programmatic administrative functions.
• Perform additional duties in support of program goals as needed.

Why Join KCP?

This role offers the opportunity to work alongside nationally recognized leaders in a collaborative, fast-paced environment directly supporting life-changing care and research. Ideal candidates are proactive, detail-oriented, highly organized, and committed to excellence. For more information, please visit: https://kcp.utsw.edu/

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma
• Experience
  4 years related work experience
  May consider higher education completed in lieu of minimum requirements.

JOB DUTIES

Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university. Reviews department policy manuals periodically to update and institute changes as necessary. May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper level administrator.

Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with annual budget process. May have delegated approval authority for all dollar level expenditures for designated entity; coordinates process for items requiring Chair level approval, and/or has delegated approval authority for these items.

Coordinates supervisor's schedule; makes travel arrangements, plans meeting itineraries, etc. for supervisor or outside visitors.

Coordinates details of faculty and staff recruitment for division. As directed by supervisor or unit head, initiates personnel action documents, including appointment, termination, and/or salary/title changes. Coordinates appointment process for foreign nationals.

Pre screens staff applicants; coordinates interview process for supervisor and/or unit head. Conducts department/division orientation for administrative and technical staff and training of administrative staff.

Coordi