Senior Administrative Associate

UT Southwestern Medical Center; Dallas (TX); Hybrid; USD 68,000 - 98,000; Full time

Benefits offered by this job

PPO medical plan day one

100% preventive care coverage

Paid Time Off from day one

TRS retirement programs

Paid parental leave

Wellness programs

Tuition reimbursement

PSLF qualified employer

Job summary

UT Southwestern Medical Center is seeking an experienced administrator to provide comprehensive support for Human Resources and Faculty Affairs. You will coordinate onboarding, recruitment, payroll, timekeeping, and credentialing across the employee lifecycle, acting as a liaison among faculty, HR, payroll, and departmental leadership.

The role is based in Dallas with hybrid work arrangements; a Bachelor's degree in a related field and 5 years' experience are required, with supervisory

Qualifications

• Education: Bachelor's degree in business/healthcare admin or related field.
• Experience: 5 years related administrative experience; additional years considered.
• Preferred: supervisory or lead role experience.

Responsibilities

• Coordinates administrative and business functions for the division; establishes internal procedures and reviews policies.
• Prepares annual budget for division; analyzes financial status and allocates funding sources.
• Maintains budgets and grants; reconciles accounts and reviews expenditures.
• Supervises staff; coordinates recruitment for division; handles personnel changes and merit evaluations.
• Manages space needs, renovations, and division operations services.
• Supports major grant applications and status reports with information from investigators.
• Ensures patient billing accuracy and timely submission; reviews accounts receivable and denials.
• Prepares complex reports requiring cross-department coordination; enforces internal controls.

Skills

Administrative support experience

Supervisory experience

Strong communication

Education

Bachelor's Degree In Business Administration, Healthcare Administration, or directly related field

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you‿ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Provides comprehensive administrative support for Human Resources and Faculty Affairs, coordinating personnel processes throughout the employee and faculty lifecycle. Responsibilities include onboarding, recruitment support, position management, payroll and timekeeping, leave administration, credentialing, faculty appointments and reappointments, access requests, and employee records. Serves as a liaison among faculty, staff, departmental leadership, HR, Payroll, and other institutional partners to ensure personnel actions are completed accurately, timely, and in accordance with institutional policies and procedures.

WORK HOURS & LOCATION

• M-F | 8-hour day shift | Flexible between 7 a.m.-5 p.m.
• Hybrid: 3 days on campus during 90-day training; 2 days on campus thereafter
• Charles Cameron Building, Dallas, TX

DEPARTMENT

Anesthesiology & Pain Management

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

Education: Bachelor's Degree In Business Administration, Healthcare Administration, or directly related field.

Experience: 5 years related experience. and May consider additional years of experience in lieu of minimum qualifications.

Preferred

Experience: 2 years Previous supervisory experience or experience in a lead role.

JOB DUTIES

• Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
• Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.
• Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.
• Supervises staff members and provides training. Coordinates faculty and classified staff recruitment for division or unit. Exercises decision making authority regarding hiring, disciplinary action, and terminating staff. Approves online forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes. Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
• Coordinates space needs, renovations, and all division operational services. Coordinates and recommends purchase of capital and noncapital equipment.
• Assists in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.
• Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding. Reviews patient account receivables, third party payer denials, and billing appeals.
• Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.
• Designs and executes system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded and, financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Performs othe