Administrative Associate - Jekyll Island

University of Georgia; Athens (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

University of Georgia is seeking an Administrative Associate for Camp Jekyll Island. This full-time role provides administrative support for Camp Jekyll and 4-H Tidelands Nature Center, managing fiscal records, vendor paperwork, and daily office duties while presenting a friendly front to guests.

The position requires a high school diploma or equivalent and proficiency with Windows, Word, Outlook, Excel, Adobe Acrobat, and basic website maintenance.

Qualifications

• High school diploma or equivalent required.
• Able to maintain fiscal and guest records, and prepare reports.
• Experience with Windows, Word, Outlook, Excel, Adobe Acrobat, and website maintenance.

Responsibilities

• Maintains fiscal records using a web-based computer program, prepares payment requests, prepares requisitions in UGAmart, maintain paper folders for vendor records, receives and deposits monies and prepares fiscal reports.
• Coordinates weekly user fee bank deposits and reconciles deposit spreadsheet. Assist in operation of Camp Jekyll Canteen with depositing monies and reconciling change fund.
• Handles and maintains all paperwork pertaining to personnel (hiring, termination, separation, transfer, etc.). Assist with payroll time keeping records and prepares correspondence, maintains records and files, and prepares reports and other general office duties. Assist specialist with volunteer management.
• Helps coordinate, gather, and organize reservation information into Camp Jekyll computer reservation system to generate contracts, maintains paper folders for different user groups, and communicates directly with user groups as needed.
• Serves as first contact person for Camp Jekyll by receiving deliveries, answering phones, and greeting customers and guests and answering their questions as needed.
• Uses software to maintain 4-H Center websites. Will attend annual Georgia 4-H State Staff Advance Training. Performs other Camp Jekyll support work as needed.

Skills

Administrative skills

Fiscal records

Customer service

Website maintenance

Education

High school diploma or equivalent

Tools

Windows

Word

Outlook

Excel

Adobe Acrobat

Website maintenance software

Job description

Posting Details

Posting Number S15981P

Working Title Administrative Associate - Jekyll Island

Department CAES-Jekyll Island

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Additional Schedule Information Schedule may vary based on the needs of the center

Advertised Salary Commensurate with Experience

Posting Date 10/29/2026

Open until filled Yes

Proposed Starting Date 11/16/2026

Location of Vacancy Camp Jekyll

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Administrative Assistant I

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications High school diploma or equivalent

Position Summary: This is a highly responsible position performing administrative support functions for Camp Jekyll and 4-H Tidelands Nature Center, on Jekyll Island GA. Responsibilities include support of the overall 4-H mission with a focus on the Georgia 4-H Environmental Education and Summer Camp programs. This position will be an individual who has a clear ability to work independently without immediate, daily supervision. This position will be the face of Camp Jekyll greeting guests and providing support and information.

http://www.jekyll4h.org/

• - Ability to maintain administrative, fiscal and guest records and to prepare reports and answer questions from such records.
• - Ability to establish and maintain effective working relationships with officials, employees, students and associates and to effectively convey information.
• - Extensive knowledge of computer software including Windows, Word, Outlook, Excel, Adobe Acrobat, and website maintenance software.
• - Enjoy working and interacting with the public, school teachers, vendors, center volunteers and University personnel as well as target youth audience
• - Ability to understand and answer questions about Camp Jekyll's core programs (Georgia 4-H Environmental Education and Summer Camp Programs)

Physical Demands: Sitting at a desk for extended periods of time and help with light lifting, as needed. Driving.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

35

Maintains fiscal records using a web-based computer program, prepares payment requests, prepares requisitions in UGAmart, maintain paper folders for vendor records, receives and deposits monies and prepares fiscal reports. Coordinates weekly user fee bank deposits and reconciles deposit spreadsheet. Assist in operation of Camp Jekyll Canteen with depositing monies and reconciling change fund.

20

Handles and maintains all paperwork pertaining to personnel (hiring, termination, separation, transfer, etc.). Assist with payroll time keeping records and prepares correspondence, maintains records and files, and prepares reports and other general office duties. Assist specialist with volunteer management.

25

Helps coordinate, gather, and organize reservation information into Camp Jekyll computer reservation system to generate contracts, maintains paper folders for different user groups, and communicates directly with user groups as needed.

15

Serves as first contact person for Camp Jekyll by receiving deliveries, answering phones, and greeting customers and guests and answering their questions as needed.

5

Uses software to maintain 4-H Center websites. Will attend annual Georgia 4-H State Staff Advance Training. Performs other Camp Jekyll support work as needed.